Essex County Council Regular Meeting Agenda

Meeting #:

Date:

Wednesday, June 05, 2024

Time:

Closed Meeting Time: 5:30PM / Regular Meeting: 6:00PM

Location:

Council Chambers, 2nd Floor

360 Fairview Avenue West

Essex, Ontario N8M 1Y6

https://video.isilive.ca/countyofessex/live.html

Accessible formats or communication supports are available upon request. Contact Clerk’s Office, [email protected], 519-776-6441 extension 1353

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1.

Closed Meeting

A Closed Meeting has been scheduled for 5:30PM.

• Recommendation:

  That Essex County Council move into a Closed Meeting, pursuant to Section 239 (2) (f) and (k) of the Municipal Act, 2001, as amended for the following reasons:

  • (f)    advice that is subject to solicitor-client privilege, including communications necessary for that purpose;
  • (k)    a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board

  (Vote by show of hands)

• Recommendation:

  That Essex County Council adjourn, and rise from the June 5, 2024 Closed Meeting at [TIME] PM. 

  (Vote by show of hands)

2.

Moment of Reflection

3.

Singing of ‘O Canada’

4.

Land Acknowledgement Statement

We acknowledge the land on which the County of Essex is located is the traditional territory of the Three Fires Confederacy of First Nations, comprised of the Ojibway, Odawa and Potawatomie Peoples. 

We specifically recognize Caldwell First Nation and other First Nations which have provided significant historical and contemporary contributions to this region. 

We also value the contributions of all Original Peoples of Turtle Island, who have been living and working on this land from time immemorial.

5.

Recording of Attendance

6.

County Warden’s Welcome and Remarks

7.

Disclosure of Pecuniary Interest

8.

Adoption of Regular Meeting Minutes

Minutes of the May 15, 2024 Essex County Council - Regular Meeting

• Recommendation:

  That the minutes of the May 15, 2024 Regular Meeting of Essex County Council be adopted as presented.

  (Vote by show of hands)

9.

Amending the Order of Business

To ensure efficient flow of the meeting, there are proposed changes to the order of business of the agenda for June 5, 2024, as follows:

• New Business Item listed as 15.1 - Source Separated Organics Program - Town of Kingsville, and correspondence item dated May 21, 2024 from the Town of Essex, listed as item 11.1.6 related to Organic Waste Collection on County Tax Levy, be considered following Delegation Report listed as Item 10.1.2. Source Separated Organics Collection in the County of Essex and prior to 13.1 Regional Food and Organic Waste Program Funding Model Discussion report.

• Recommendation:

  That Essex County Council amend the order of business as follows:

  • New Business Item listed as 15.1 - Source Separated Organics Program - Town of Kingsville, and correspondence item dated May 21, 2024 from the Town of Essex, listed as item 11.1.6 related to Organic Waste Collection on County Tax Levy, be considered following Delegation Report listed as Item 10.1.2. Source Separated Organics Collection in the County of Essex and prior to 13.1 Regional Food and Organic Waste Program Funding Model Discussion report.

  (Vote electronically)

10.

Delegations and Presentations

• Recommendation:

  That the delegation from the Essex-Windsor Solid Waste Authority be permitted to address County Council on the matters as described. 

  (Vote by show of hands)

10.1

Essex-Windsor Solid Waste Authority (EWSWA)

Michelle Bishop, General Manager, Essex-Windsor Solid Waste Authority to make a presentation before County Council regarding items listed on the June 5, 2024 agenda related to EWSWA operations. 

10.1.1

Regional Landfill Farm Land Lease Agreement and By-law

Report - Regional Landfill Farm Land Lease Agreement and By-law, from Michelle Bishop, General Manager, Essex-Windsor Solid Waste Authority 

• Recommendation:

  That Essex County Council receive and approve the report, Regional Landfill Farm Land Lease Agreement and By-law; and, 

  That the Warden and Clerk be authorized to execute a Lease Agreement between the Corporation of the County of Essex, the Essex-Windsor Solid Waste Authority and Christopher Malott Farming Enterprises Inc., commencing on the 1st day of November, 2024 and expiring on the 31st, day of October, 2029, with three optional one-year extensions if mutually agreed upon by all Parties to the Lease Agreement, on the terms and conditions as set out in the Lease Agreement and forming part of by-law 2024-29 on the June 5, 2024 County Council agenda.

  (Vote electronically) 

10.1.2

Source Separated Organics Collection in the County of Essex

Report - Source Separated Organics Collection in the County of Essex, from Michelle Bishop, General Manager, Essex-Windsor Solid Waste Authority

Item 13.1 - Regional Food and Organic Waste Program Funding Model Discussion is to be considered in conjunction to the EWSWA Report and Presentation on the matter. 

• Recommendation:

  That Essex County Council receive the report Source Separated Organics Collection in the County of Essex; and, 

  THAT Essex County Council provide a resolution to the Essex-Windsor Solid Waste Authority regarding the collection and processing of
  organic waste for households in rural settlement areas in all County Municipalities.

  (Vote electronically) 

11.

Communications

11.1

Correspondence

• Recommendation:

  That the correspondence listed on the Regular Agenda for June 5, 2024, be received and any noted action approved. 

  (Vote by show of hands)

11.1.1

Association of Municipalities of Ontario (AMO)

• AMO Watchfile Newsletter
• AMO Policy Updates
• AMO Calendar - Education Events 

11.1.2

Tourism Windsor-Essex Pelee Island (TWEPI)

2024-05-09 TWEPI Bulletin: W.E. Keep You Informed: We Want To Hear From You and Join Us at Our AGM

11.1.3

Town of Bradford West Gwillimbury

May 15, 2024 Resolution RE Subsidized Well-Water Testing for Private Water Systems

(Additional Correspondence from Municipalities of Gore Bay and Archipelago)

11.1.4

Prince Edward County

Resolution RE National Housing Affordability Crisis

11.1.5

Municipal Engineers Association

May 15, 2024 - Request for Nominations: 2024 MEA Awards Program

11.1.6

Town of Essex

Letter dated May 21, 2024 from the Town of Essex RE Organic Waste Collection on County Tax Levy

11.1.7

Western Ontario Wardens Caucus (WOWC)

• May WOWC Newsletter (Attached)
• Town of Plympton Wyoming support of WOWC - ERO Postings 019-8369, 019-8462, and 019-8371 related to planning matters (attached)
• Ontario West Municipal Conference 2024 - October 25, 2024 

11.1.8

City of Quinte West

Resolution dated March 7, 2024 RE Call for increased investment from Federal and Provincial governments in Housing-Enabling Water Systems Funding

(Additional resolution received from the Town of Essex attached)

11.1.9

Town of Essex

May 22, 2024 Resolution RE Call to Province for Highway 413 Funding Reallocation to small urban and rural municipalities infrastructure and housing projects

11.2

Resolutions

There are no resolutions for consideration for June 5, 2024.

12.

Consent Agenda

• Recommendation:

  That the items listed as 12.1 through 12.4 on the Consent Agenda for June 5, 2024, be received and approved as required.

  (Vote by show of hands)

12.1

Sun Parlor Home - Satisfaction Survey Results

Report number 2024-0605-SPH-R02-JBK, Sun Parlor Home - Satisfaction Survey Results, dated June 5, 2024, from Jayne Brooks Keller, Administrator, Sun Parlor Home

12.2

Summary of Outstanding Reports for June 5, 2024

Report number 2024-0605-LCS-R20-KH, Summary of Outstanding Reports for June 5, 2024, prepared by Katherine Hebert, Manager, Records and Accessibility/Deputy Clerk

12.3

Windsor Essex Regional Community Safety and Well-Being Plan - Systems Leadership Table

Minutes of the December 12, 2023 Windsor Essex Regional Community Safety and Well-Being Plan - Systems Leadership Table meeting

12.4

Essex-Windsor Solid Waste Authority (EWSWA)

Minutes of the Essex-Windsor Solid Waste Authority board meeting, dated April 10, 2024

13.

Reports and Questions

13.1

Regional Food and Organic Waste Program Funding Model Discussion

Report number 2024-0605-FIN-R12-MR, Regional Food and Organic Waste Program Funding Model Discussion, dated June 5, 2024, from Melissa Ryan, Director, Financial Services/Treasurer

• Recommendation:

  That Essex County Council receive the Regional Food and Organics Waste Program Funding Model Discussion report for information;

  That Essex County Council advise County Administration of their preferred funding model and rationale for the expenses associated with the Regional Food and Organics Waste (Green Bin) Program; and

  That Essex County Council direct Administration to prepare a report that identifies their preferred funding model with the rationale and forward it to the EWSWA Board for their consideration.

  (Vote electronically)

13.2

Ontario Good Roads Association - County Delegation to the Ministry of Transportation

Report number 2024-0605-IPS-R09-AB, Ontario Good Roads Association - County Delegation to the Ministry of Transportation, dated June 5, 2024, from Allan Botham, Director, Infrastructure and Planning Services

• Recommendation:

  That Essex County Council receive the 2024 OGRA Conference – Delegation Update report for information.

  (Vote electronically)

13.3

Consultation Results on Council Compensation Review

Report number 2024-0403-CAO-R07-SZ, Consultation Results on Council Compensation Review, dated April 3, 2024, from Sandra Zwiers, Chief Administrative Officer. Marianne Love, Principal, ML Consulting will be present for questions and to go over the results of the findings obtained during consultations. 

• Recommendation:

  That County Council receive report – Council Remuneration for information;

  That County Council approve the 60^th Percentile Compensation Grid for County Council, retroactive to January 1, 2024;

  That County Council approve the funding of the 2024 budget shortfall of $292,056 from the Rate Stabilization Reserve; and

  That County Council adopt By-law 2024-26 (Procedure By-law) and 2024-27 (Council Remuneration By-law).

  (Vote electronically)

13.4

Asset Management Plan Update 2024

Report number 2024-0605-FIN-R11-MR, Asset Management Plan Update 2024, dated June 5, 2024, from Melissa Ryan, Director, Financial Services/Treasurer

• Recommendation:

  That Essex County Council approve the County of Essex 2024 Asset Management Plan.

  That Essex County Council support Administration’s incorporation of the findings of the 2024 Asset Management Plan into the 2025 Budget preparation process to begin to address the shortfall in replacement costs.

  (Vote electronically)

14.

Unfinished Business

15.

New Business

15.1

Source Separated Organics Program - Town of Kingsville

Kimberly DeYong brought forward the following Notice of Motion at the May 15, 2024 meeting of Essex County Council:

Whereas on March 16, 2022, Essex County Council determined that all lower-tier municipalities shall participate in the regional organic waste collection and processing program;

And whereas County Council has established the level of service associated with such program;

And whereas it is estimated that this service will result in a 4.3% property tax increase for the Town of Kingsville in the first year of the program;

It is moved that Kingsville Council directs Deputy Mayor DeYong or Mayor Rogers to make a Motion at County Council asking that the County Council agree to fund the cost of the regional organic waste collection and processing program through the County of Essex property tax levy. If changes are required to by-laws and agreements to achieve this result, it is requested that the County of Essex amend these by-laws and agreements as required, such as with EWSWA, City of Windsor, and others; and

That an administrative report be brought forward by County Administration, describing and evaluating the implications of these decisions.

• Recommendation:

  That Essex County Council agree to fund the cost of the regional organic waste collection and processing program through the County of Essex property tax levy; and,

  That should changes be required to by-laws and agreements to achieve this result, that the County of Essex amend these by-laws and agreements as required, such as with EWSWA, City of Windsor, and others; and

  That an administrative report be brought forward by County Administration, describing and evaluating the implications of these decisions.

  (Vote electronically)

15.2

Traffic Study for Essex County Road 20 from Texas Road to Essex County Rd 3

Chris Gibb brought forward the following Notice of Motion at the May 15, 2024 meeting of Essex County Council:

At the April 22, 2024 meeting of Amherstburg Town council direction was given to Mayor Prue and Deputy Mayor Gibb to request the County of Essex conduct a traffic study for Essex County Road 20 from Texas Road to Essex County Rd 3. 
This notice of motion is to request Essex County Council direct staff to conduct a traffic study which will investigate the effectiveness of speed reductions and other traffic calming measures to ensure that both vehicular and pedestrian traffic on this section of County Rd 20 is being managed as safely and efficiently as possible.

• Recommendation:

  That Essex County Council direct staff to conduct a traffic study which will investigate the effectiveness of speed reductions and other traffic calming measures to ensure that both vehicular and pedestrian traffic on County Rd 20 from Texas Road to Essex County Road 3 is being managed as safely and efficiently as possible.

  (Vote electronically)

15.3

Public Reporting of Closed Meeting

16.

Adoption of By-Laws

• Recommendation:

  That By-laws 2024-21, and 2024-26 though 2024-30, having been read a first, second and third time, be finally passed and enacted. 

  (Vote electronically)

16.1

By-law Number 2024-21

Being a By-law to appoint a Clerk for the Corporation of the County of Essex, being Katherine J. Hebert

16.2

By-law Number 2024-26

Being a By-law to Provide Rules Governing the Order and Proceedings of the Council of the Corporation of the County of Essex, Committees and Local Boards 

16.3

By-law Number 2024-27

Being a By-law to Establish the Method for Calculating Remuneration for Members of County Council, Committees and Local Boards

16.4

By-law Number 2024-28

Being a By-law to confirm the authorization of execution of an Agreement between the Corporation of the County of Essex and 1000732973 Ontario Inc., operating as Heritage Community Residence  

16.5

By-law Number 2024-29

Being a By-law to Authorize the Execution of a Lease Agreement between The Corporation of the County of Essex, The Essex-Windsor Solid Waste Authority and Christopher Malott Farming Enterprises Inc.

16.6

By-law Number 2024-30

Being a By-law to confirm the proceedings of the Council of the Corporation of the County of Essex for June 5, 2024

17.

Notice of Motion

18.

Adjournment

• Recommendation:

  That the Essex County Council meeting for June 5, 2024 be adjourned at [time] PM.

  (Vote by show of hands)