Agenda - Essex County Council, Regular Meeting

Meeting #:

Date:

Wednesday, May 07, 2025

Time:

Closed Meeting - 5:30PM - Regular Meeting - 6:00PM

Location:

Council Chambers, 2nd Floor

360 Fairview Avenue West

Essex, Ontario N8M 1Y6

https://video.isilive.ca/countyofessex/live.html

Accessible formats or communication supports are available upon request. Contact Clerk’s Office, [email protected], 519-776-6441 extension 1353

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1.

Closed Meeting

A Closed Meeting has been scheduled for 5:30PM, pursuant to Section 239 (2) (b) and (f), of the Municipal Act, 2001, as amended for the following reasons:

• (b)    personal matters about an identifiable individual, including municipal or local board employees;
• (f)    advice that is subject to solicitor-client privilege, including communications necessary for that purpose;

2.

Moment of Reflection

3.

Singing of ‘O Canada’

4.

Land Acknowledgement Statement

We acknowledge the land on which the County of Essex is located is the traditional territory of the Three Fires Confederacy of First Nations, comprised of the Ojibway, Odawa and Potawatomie Peoples. 

We specifically recognize Caldwell First Nation and other First Nations which have provided significant historical and contemporary contributions to this region. 

We also value the contributions of all Original Peoples of Turtle Island, who have been living and working on this land from time immemorial.

5.

Recording of Attendance

6.

County Warden’s Welcome and Remarks

7.

Disclosure of Pecuniary Interest

8.

Adoption of Regular Meeting Minutes

Minutes of the Essex County Council, Regular Meeting, dated April 16, 2025

• Recommendation:

  That the minutes of the April 16, 2025 Regular Meeting of Essex County Council be adopted as presented.

9.

Delegations and Presentations

9.1

Essex County Accessibility Advisory Committee

Dennis Sanson, Chair, Debbie Alexander, Vice Chair, along with members of the Essex County Accessibility Advisory Committee to make a presentation regarding ECAAC activities and upcoming events. 

9.2

Invest Windsor Essex

Joe Goncalves, Vice President Investment Attraction & Strategic Initiatives, Wendy Stark, Director, Business Retention & Expansion and Keith Andrews, COO & Strategic Advisor to the Board of Directors to provide a presentation regarding Invest Windsor Essex Q1 Updates and Strategic Planning Update 

10.

Communications

10.1

Correspondence

• Recommendation:

  That the correspondence listed on the Regular Agenda for May 7, 2025, be received and any noted action approved. 

10.1.1

Tourism Windsor Essex Pelee Island (TWEPI)

WE Keep You Informed - Newsletter

• June 12, 2025 Join Us At Our 2025 Tourism Windsor Essex Pelee Island Annual General Meeting!
• Destination Ontario - Survey Results
• Ontario Bike Summit - Share the Road Cycling Coalition,  May 27, 2025 - May 29, 2025

10.1.2

Association of Municipalities of Ontario (AMO)

• Municipal Trade and Tariff Forum: Toronto, ON June 6, 2025 - Registration Open
• AMO Watchfile Newsletter
• AMO Policy Updates
• AMO Calendar - Education Events

10.1.3

Hydro One

Longwood to Lakeshore Project Update Spring 2025

• April 22, 2025 Email Notification
• Project Website - Longwood to Lakeshore Project

10.1.4

County Road 42 - Notice to Residents

NOTICE - County Road 42 and County Road 19 Improvements.

The completion of Phase 3 & 4 work will include:

• The construction of a roundabout at the intersection of CR 42 and CR 19.
• Widening of CR 42 between the new CR 43 roundabout and the new CR 19 roundabout.
• The addition of new sidewalks, curbs, landscaping and boulevard restoration.

10.2

Resolutions

10.2.1

Town of Kingsville

April 16, 2025 Letter RE Opposition to Strong Mayor Powers – Proposed Amendments to O. Reg. 530/22

• Recommendation:

  That Essex County Council [Receive and File/ Receive and Respond / Other Action], the correspondence from the Town of Kingsville, dated April 16, 2025

10.2.2

Town of Amherstburg

April 15, 2025 Letter RE Resolution 20250414-006 – Traffic Safety Measures in Amherstburg

• Recommendation:

  That Essex County Council [Receive and File/ Receive and Respond / Other Action], the correspondence from the Town of Amherstburg, dated April 15, 2025

10.2.3

Town of Tecumseh

April 25, 2025 Letter RE Opposition to Strong Mayor Powers

• Recommendation:

  That Essex County Council [Receive and File/ Receive and Respond / Other Action], the correspondence from the Town of Tecumseh, dated April 25, 2025

11.

Consent Agenda

• Recommendation:

  That the recommendations in the Administrative Reports listed as item 11.1 and 11.2, on the Consent Agenda for May 7, 2025, be approved.

11.1

Summary of Outstanding Reports for May 7, 2025

Report number 2025-0507-LLS-R21-KH, Summary of Outstanding Reports, dated May 7, 2025 from Katherine Hebert, County Clerk

11.2

County Road 42 and Renaud Line Road Traffic Review

Report number 2025-0507-IPS-R11-JB, County Road 42 and Renaud Line Road Traffic Review, dated May 7, 2025 from Jerry Behl, Manager, Transportation Planning and Development

12.

Reports and Questions

12.1

Indemnification of Members of Council and Supporting By-law

Report number 2025-0507-LLS-R22-DS, Indemnification of Members of Council and Supporting By-law, dated May 7, 2025, from David Sundin, Director, Legislative and Legal Services/County Solicitor

• Recommendation:

  That Essex County Council receive this Report 2025-0507-LLS-R21-DMS – Indemnification Policy for information and approve the Indemnification Policy substantially in the form appended to this Report.

12.2

Annexation of the Land known as Monroe Island by the Town of Tecumseh from the Municipality of Lakeshore

Report number 2025-0507-LLS-R18-DS, Annexation of the Land known as Monroe Island by the Town of Tecumseh from the Municipality of Lakeshore, dated May 7, 2025 from David Sundin, Director, Legislative and Legal Services/County Solicitor

• Recommendation:

  That Essex County Council approve report number 2025-0507-LLS-R19-DMS, Annexation of Land by the Town of Tecumseh from the Municipality of Lakeshore; and,

  That Essex County Council approve a By-law in support of the annexation of Monroe Island at the appropriate time, and authorize the Clerk and the Warden to execute such agreements and documents as may be required to effect the said annexation; and ,

  That Essex County Council direct Administration to communicate the County’s support for the annexation to the Town of Tecumseh, the Municipality of Lakeshore, and to the Ministry of Municipal Affairs and Housing.

12.3

Human Resources Annual Service Report - 2024

Report number 2025-0507-HR-R01-GF, Human Resources Annual Service Report - 2024, dated May 7, 2025 from Gary Filiatrault, HR Business Partner 

• Recommendation:

  That Essex County Council receive report number 2025-0507-HR-R01-GF, Human Resources Annual Service Report 2024 as information.

12.4

Canada First Strategy-County Procurement

Report number 2025-0416-FIN-R12-MR, Canada First Strategy-County Procurement, dated April 16, 2025, from Melissa Ryan, Director, Financial Services/Treasurer 

• Recommendation:

  That Essex County Council receive and approve report number 2025-0507-FIN-R12-MR, Canadian First Strategy; and,

  That Administration be directed to make the required amendments to the County’s Procurement Policy, reflecting the approved wording as outlined in the report regarding the implementation of a Canada First Procurement Strategy and a tariff escalation clause; and

  That, at the appropriate time, the required amending By-law 2025-22, being a by-law to amend by-law 2024-08, which adopted the County’s Procurement Policy, be forthwith given three readings, and be adopted.

12.5

Sun Parlor Home - Strategic Initiatives Update

Report number 2025-0507-CAO-R04-SZ, Sun Parlor Home - Strategic Initiatives Update, dated May 7, 2025 from Sandra Zwiers, Chief Administrative Officer

• Recommendation:

  That Essex County Council approve report number 2025-0507-CAO-R04-SZ, SPH Strategic Initiatives Update as information; and

  That County Council authorize Administration to proceed with an expanded scope of work for the Sun Parlor Home Comprehensive Analysis and Feasibility Study to include a Service Delivery Review to be performed by Bessant Pelech Associates Inc.; and

  That the additional funding of up to $140,000 be approved, with funding from the Rate Stabilization Reserve, if necessary.

12.6

Sun Parlor Home – Declaration of Compliance for 2024

Report number 2025-0507-CAO-R05-SZ, Sun Parlor Home – Declaration of Compliance for 2024, dated May 7, 2025 from Sandra Zwiers, Chief Administrative Officer

• Recommendation:

  That Essex County Council receive report Sun Parlor Home – Declaration of Compliance for 2024 as information.

13.

Unfinished Business

There is no unfinished business for May 7, 2025

14.

New Business

14.1

Public Reporting of Closed Meeting

15.

Adoption of By-Laws

• Recommendation:

  That By-laws 2025-20 through 2025-23, be given three readings, and having been read a first, second and third time, be finally passed and enacted. 

15.1

By-law Number 2025-20

Being a By-law to approve and adopt an Indemnification Policy, which provides for the indemnification for current and former members of Council and its Local Boards and the current and former employees of the County with respect to certain actions or proceedings arising from their duties while acting on behalf of the County of Essex

15.2

By-law Number 2025-21

Being a By-law to endorse the proposed annexation by Tecumseh of the lands known as Monroe Island from the Municipality of Lakeshore 

15.3

By-law Number 2025-22

Being a By-law to Amend By-law 2024-08, being a by-law to adopt a Procurement Policy for the Corporation of the County of Essex (To Include Provisions for a Buy Canadian Strategy).

15.4

By-law Number 2025-23

Being a By-law to confirm the proceedings of the Council of the Corporation of the County of Essex, Regular and Closed meetings, held on May 7, 2025

16.

Notice of Motion

There are no Notices of Motion for May 7, 2025

17.

Adjournment

• Recommendation:

  That the Essex County Council meeting for May 7, 2025 be adjourned at [Time] PM.