Essex County Council Regular Meeting Minutes

Meeting #:
Date:
Time:
-
Location:
Council Chambers, 2nd Floor
360 Fairview Avenue West
Essex, Ontario N8M 1Y6
519-776-6441, ext. 1335
Council:
  • Warden Tom Bain
  • Deputy Warden Ken Antaya, Mayor, Town of LaSalle
  • Joe Bachetti, Deputy Mayor, Town of Tecumseh
  • Marc Bondy, Deputy Mayor, Town of LaSalle
  • Aldo DiCarlo, Mayor, Town of Amherstburg
  • Bart DiPasquale, Deputy Mayor, Town of Amherstburg
  • Hilda MacDonald, Deputy Mayor, Municipality of Leamington
  • Ron McDermott, Mayor, Town of Essex
  • Gary McNamara, Mayor, Town of Tecumseh
  • Richard Meloche, Deputy Mayor, Town of Essex
  • John Paterson, Mayor, Municipality of Leamington
  • Gord Queen, Deputy Mayor, Town of Kingsville
  • Nelson Santos, Mayor, Town of Kingsville
Absent:
  • Al Fazio, Deputy Mayor, Town of Lakeshore
Administration:
  • Mary Birch, Director of Council Services/Clerk
  • Bruce Krauter, Chief, Essex Windsor EMS
  • Rob Maisonville, Chief Administrative Officer
  • Tom Bateman, Director of Transportation Services/Engineer
  • Lynda Monik, Administrator, Sun Parlor Home
  • Greg Schlosser, Director Human Resources
  • Robin Greenall, CEO/Chief Librarian, Essex County Library
  • Renée Trombley, Manager Corporate Communications and Accessibility
  • Katherine Hebert, Council Services Administrative Assistant

There was no Closed Meeting scheduled for December 6, 2017.

The Warden noted that Mr. Fazio was absent, with all other members of Essex County Council in attendance.

There were no conflicts of pecuniary interest declared.

  • Recommendation:
    264-2017
    Moved ByMr. Bondy
    Seconded ByMr. Paterson

    That the minutes of the November 15, 2017 Regular Meeting of Essex County Council be adopted as presented.

Carried

Warden Bain welcomed the members of Essex County Council and County Administration as well as the members of the media and public. He thanked everyone who was involved in the preparation of the proposed 2018 budget.

The Warden noted his participation in the following:

  • Attended the Hospice of Windsor and Essex County funding announcement by the Ministry of Health and Long Term Care.
  • Attended the Stage 2 Funding Announcement for the New Windsor Essex County Mega Hospital.

He noted that both announcements were critical to the expansion and improvement to health care in the region, recognizing that hospice was fundamental to the palliative and compassionate care for those who were in their final moments of life.  He stated the new hospital was a resource that is urgently needed to accommodate the needs of all residents in the Windsor Essex County region.  Warden Bain noted that we were grateful for the funding announcements and look forward to working together to improve the local health care system. 

There were no delegations scheduled for the December 6th, 2017 meeting of Essex County Council.

  • Recommendation:
    265-2017
    Moved ByMr. Bachetti
    Seconded ByMr. Meloche

    That the correspondence listed on the regular agenda for December 6, 2017, be received and any noted action approved. 

Carried

View the online versions of AMO WatchFile, dated November 16, 23 and 30, 2017.

9.1.2

Received e-mail, dated November 20, 2017 referring to an AMO Policy Update - 2018 Ontario Municipal Partnership Fund (OMPF) Allocations.  (online version)

Received faxed copy of their Council's resolution supporting "efforts to ensure zero tolerance against racism, Nazism, and White Supremacy organizations of any kind and the promotion of public violence that is racially motivated".

There were no resolutions for consideration.

  • Recommendation:
    266-2017
    Moved ByMr. Antaya
    Seconded ByMr. Santos

    That the information item listed as item 10.1 on the Consent Agenda for November 15, 2017 be received.

Carried

Report Number 2017-R08-ADM-1206-RM, dated December 6, 2017 from Robert Maisonville, Chief Administrative Officer.

Mr. Maisonville provided a synopsis of the report advising that the County's credit rating was upgraded to AA+ with a Stable outlook.  He noted that the rationale for the County's upgraded credit rating included the performance of the lower tier municipalities, the County's asset management practices and the County's reserve strategy.

  • 267-2017
    Moved ByMr. McDermott
    Seconded ByMr. DiPasquale

    That Essex County Council receive Report Number 2017-R08-ADM-1206-RM, regarding the 2017 S & P Global Credit Rating Update Report.

Carried

Report Number 2017-R09-ADM-1206-RM, dated December 6, 2017 from Robert Maisonville, Chief Administrative Officer/Treasurer.

Presentation of the 2018 Budget Overview.

Mr. Maisonville thanked the administrative team for their work in preparing the budget. He noted that the budget building process began in August, and was started at a zero base. He advised the team pulled together the departmental budgets, the financial and operational obligations for the County for 2018 and produced a trimmed budget which requested a 1.5% tax increase. 

Mr. Maisonville noted that Administration was preparing to move to a 4 year rolling budget model that would serve to provide Council with a more thorough forecast of what the obligations would be for the near future. 

Mr. Maisonville summarized the 2018 Budget commitments.

Mr. Bachetti questioned whether the possible relocation of EMS stations or the infrastructure requirements that would be required for the new hospital had been considered anywhere in the risk analysis for the budget. 

Mr. Maisonville indicated that those costs were not included in the budget, but would be considerations for the County Roads Master Plan as well as the EWEMS Master Plan. He noted that was a good example of reasons to review the master plans to bring them up to date with the current situation and future needs of the County. 

Mr. Bondy expressed concern that there would be some significant capital required for the update and upgrade of social housing in the area because the age and state of repair of many properties needed to be addressed with urgency. 

Mr. Maisonville indicated that the funds that had been set aside will not meet the amount required, therefore an increase to the contribution to that fund is underway. 

  • Recommendation:
    268-2017
    Moved ByMr. DiCarlo
    Seconded ByMr. Santos

    That Essex County Council receive the 2018 Budget Overview Report #2017-R09-ADM-1206-RM.

Carried

Report Number 2017-R19-FIN-0906-RM, dated September 6, 2017, from Robert Maisonville, Director of Corporate Services/Treasurer. 

Mr. Maisonville discussed the County's long term reserve strategy and credit performance which was upgraded to AA+. He summarized the interest earned on the reserve balances and its impact on lowering the tax rate.

Mr. Paterson questioned the term 'designated roads' that was used in the report and requested clarification as to which roads were designated and by whom? 

Mr. Maisonville advised that 'designated roads' were those identified by Council through the County Roads Transportation Master Plan, which, as previously noted, would be updated in the near future.

 

  • 269-2017
    Moved ByMr. McNamara
    Seconded ByMr. Bondy

    That Essex County Council reaffirms the long-term reserve strategy for the Corporation of the County of Essex, tailored to address the following principal areas:

    • To provide working capital to support Corporate cash flow requirements.
    • To stabilize the County Levy and assist Council with the challenges of meeting corporate fiscal targets.
    • To demonstrate the financial strength of the organization for capital financing.
    • To provide for the planned acquisition or replacement of significant fixed assets.
    • To provide for unanticipated expenditures of a non-recurring nature, for unforeseen emergencies or for planned undertakings of a specific and non-recurring nature.
    • To address the Corporation’s exposure to risk and liability, including fund balances held for insurance and WSIB purposes.
    • To provide for the planned expansion of designated roadways throughout the County.
    • To address corporate automation advancement.
    • To protect the County’s sizeable investment in physical infrastructure;

    That budgeted reserve allocations be allocated to/from specific Reserves based on targets and guidelines established in accordance with the Reserve Strategy, and will be presented annually during the Corporation’s budgeting process;

    That corporate windfall recoveries and operating surpluses continue to be directed to the Corporation’s Rate Stabilization Reserve;

    That $2 million be transferred from the Rate Stabilization Reserve to the Capital Reserve;

    That the Health Benefit Reserve residual funds, beyond $750,000, be transferred to the Rate Stabilization Reserve (approx. $193,474);

    That proceeds from the sales or disposal of corporate assets be contributed to reserves for the acquisition or replacement of capital assets; and

    That the status of reserve balances and recommended adjustments between reserves, if necessary, be formally reported to County Council by the Director of Finance / Treasurer annually.

Carried

Report Number 2017-R10-ADM-1206-RM, dated December 6, 2017 from Robert Maisonville, Chief Administrative Officer/Treasurer.

Presentation of the Housing with Supports/Counselling Services 2018 Budget Estimates.

Ms. Beattie presented the report and 2018 budget. She noted that future administration and direction of the department would be undertaken by the Director of Council and Community Services/Clerk. 

Ms. Beattie thanked the members of administration who assisted in the preparation of the 2018 budget. 

Ms. Beattie noted that the Housing with Supports program was a discretionary program and has approximately 230 clients with an ever-evolving needs base (health, abilities, social issues etc.) She noted the County contracted with 12 facilities to provide housing with supports. She stated that 2017 activities included the recruitment of a program coordinator, which was currently underway. She explained that some challenges that were at the forefront were the per diem rates for residents which had not been increased since 2015, Bill 148 changes to the minimum wage increase and added cost of living.

Mr. Santos questioned where the funding was coming from for the coordinator position. Ms. Beattie indicated that it was anticipated that funding would be possible though CHPI funding but that did not come to fruition in 2017 so for 2018 the expenses have been adjusted in other areas in addition to some CHPI funding, in order to accommodate the extra funds required. 

Mr. Santos questioned whether there had been some dialogue with the Province regarding adjusting the per diem rates for residents according to the increase in operating costs. Ms. Beattie indicated that there will be some discussions with the City of Windsor Social Services to address some funding issues and potential for block funding or per diem increases.

 

  • 270-2017
    Moved ByMr. Bachetti
    Seconded ByMr. Bondy

    That Report Number 2017-R010-ADM-1206-RM be received and further that the 2018 Departmental Budget Estimates for Community Services / Housing with Supports be approved.

     

Carried

Report Number 2017-R04-SPH-1206-LM, dated December 6, 2017 from Lynda Monik, Administrator, Sun Parlor Home.

Presentation of the Sun Parlor Home 2018 Budget Estimates.

Ms. Monik discussed the 2017 Sun Parlor Home operations and budget as well as the 2018 operational plan and budget. She noted that resident care was at the forefront of the ever-changing landscape of long-term care at Sun Parlor Home. She explained that a focus on the residents that are older and have more complex health issues when they arrive means that often times, their needs are intricate and more comprehensive resulting in more complex one-on-one care more frequently. She further stated that finding a balance for achieving efficient patient care with correct staff levels is the challenge. 

Ms. Monik noted that there was a potential for increased funding for personal support workers, as discussed recently by the provincial government.

She commented on the benefits of having tenured senior staff, however, she recognized that there are issues that impact those same workers as they form part of the generation that looks after their urgent family obligations, which result in high instances of leaves and absences that impact performance and their availability to work. 

Mr. McNamara discussed the 10% staff absence statistic. Mr. Schlosser indicated that the 10% is a very high statistic and that the County has an attendance management program in place across the Corporation.  He further stated that implementing a new sick plan across the entire Corporation should help to reduce that statistic while still accommodating the needs of the employees. Ms. Monik explained that certain positions can be left unfilled during an employee absence, however with the required level of care and compliance with standards, most are back-filled with other available qualified staff. 

Mr. Santos questioned the need for a service delivery review by a consultant and what was the aspiration of Administration with that undertaking? 

Mr. Maisonville indicated that the costs for the Sun Parlor Home were among the highest of any municipality with a long-term care home. The goal of the review is to analyse and assess the operations and funding to see whether efficiencies can be found or if there is a potential for increasing the funding from the Ministry of Health and Long Term Care.

  • Recommendation:
    271-2017
    Moved ByMr. Bachetti
    Seconded ByMr. McNamara

    That the Report Number 2017-R04-SPH-1206-LM be received and further that the 2018 Departmental Budget Estimates for Sun Parlor Home be approved.

Carried

Report Number 2017-R009-EMS-1206-BK, dated December 6, 2017 from Bruce Krauter, Chief, Essex-Windsor Emergency Medical Services.

Presentation of the Essex-Windsor Emergency Medical Services 2018 Budget Estimates.

Chief Krauter discussed the EWEMS 2017 performance, operations and budget as well as the challenges and successes of 2017. He discussed the 2018 proposed budget and the challenges that may arise related to Bill 160 and the amendments to the Ambulance Act. 

Mr. Bachetti expressed support for the increase in paramedic resources as an important part of maintaining efficient responses to calls for paramedics in the region.

Mr. Santos questioned if there was a strategy for mitigating the response times issue in parts of the County. 

Chief Krauter indicated that there are quarterly reports planned on response times which will include some analysis of local fire services as they relate to tiered response. 

Mr. McNamara stated that, although adding an ambulance and paramedic resources was needed from time to time, that it was not the responsibility of the municipalities to mitigate the offloading wait times by adding resources to the mix. He stressed that it was the Province who needs to address the shortfalls with their emergency room staff and bed availability over the long term. He expressed that this inefficiency on the Province's part was costing all municipalities. 

  • 272-2017
    Moved ByMr. McDermott
    Seconded ByMr. Santos

    That Report Number 2017-R009-EMS-1206-BK be received and further that the 2018 Departmental Budget Estimates for Essex-Windsor EMS be approved.

Carried

Report Number 2017-R027-IS-1206-TRB, dated December 6, 2017 from Tom Bateman, Director of Infrastructure Services/County Engineer.

Presentation of the Infrastructure Services 2018 Budget Estimates.

Mr. Bateman discussed the 2017 program budgets, operations and responsibilities as well as the proposed 2018 budget. He explained that the 2018 Infrastructure Services budget included Construction, Rehabilitation and CWATS, as well as the addition of the infrastructure administration for the County, which includes fleet and facilities and the Civic Centre building. 

Mr. Bachetti questioned whether there was an opportunity to add a left turn lane to the Lesperance Rd. and County Rd. 22 intersection. 

Mr. Bateman indicated that there was funding for the detailed design for that intersection included in the 2018 budget and that design detail could be looked at to see if a left turn lane could be accommodated if warranted. 

Mr. Bachetti requested that property owners in areas adjacent to construction or expansion projects be made aware of that since some businesses have been expressing interest to expand in the Town of Tecumseh and the construction/expansion may impact their design. 

Mr. Antaya questioned the status of the County Roads Rationalization Study. Mr. Bateman indicated that the review of the RFP submissions were complete and the contract would be awarded in the very near future.

  • 273-2017
    Moved ByMr. Bondy
    Seconded ByMr. McNamara

    That Report Number 2017-R027-IS-1206-TRB be received and further that the 2018 Departmental Budget Estimates for Infrastructure Services be approved.

Carried

Report Number 2017-R002-ECL-1206-RG, dated December 6, 2017 from Robin Greenall, CEO/Chief Librarian.

Presentation of the Essex County Library 2018 Budget Estimates.

Ms. Greenall discussed the Essex County Library mission and vision as they relate to the 2017 budget and operations as well as the proposed 2018 budget. 

Ms. Greenall discussed the impacts of the recent labour disruption on the 2017, 2018 and 2019 budgets. She noted that technology and service delivery would be the focus of the 2018 budget, adding one staff member exclusively for IT services. She further noted that the library branches would be working to be AODA compliant by 2025, adding new furnishings, equipment and renovating where required. 

  • Recommendation:
    274-2017
    Moved ByMr. Meloche
    Seconded ByMr. Queen

    That Report Number 2017-R002-ECL-1206-RG be received and further that the 2018 Departmental Budget Estimates for $5,222,210 be approved.

Carried

Report Number 2017-R11-ADM-1206-RM, dated December 6, 2017 from Robert Maisonville, Chief Administrative Officer/Treasurer.

Presentation of the Members of Council 2018 Budget Estimates.

Presentation of the Administration 2018 Budget Estimates.

Presentation of the Financial 2018 Budget Estimates.

Presentation of the Human Resources 2018 Budget Estimates.

Presentation of the Planning 2018 Budget Estimates.

Presentation of the Emergency Management Co-ordination 2018 Budget Estimates.

Mr. Maisonville discussed the 2018 Budget for General Government Services. He discussed the year over year budget analysis, the accomplishments from 2017 and goals for 2018. 

  • 275-2017
    Moved ByMr. Queen
    Seconded ByMr. Antaya

    That the Report Number 2017-R11-ADM-1206-RM be received and further that the 2018 Departmental Budget Estimates for General Government Services be approved.

Carried

Report Number 2017-R12-ADM-1206-RM, dated December 6, 2017 from Robert Maisonville, Chief Administrative Officer/Treasurer.

Presentation of the 2018 External Commitments Budget Estimates.

Mr. Maisonville discussed the External Commitments 2018 budget which included the legislated obligations, housing stock renewal for social services, and funding for WEEDC, TWEPI, SWIFT, NWEHS and other non-legislated initiatives.

Mr. Paterson questioned the status of the physician recruitment initiative. He requested that a report be brought to Council regarding this initiative. 

Mr. Maisonville indicated that a status report would be brought forward in the new year.

  • 276-2017
    Moved ByMr. Antaya
    Seconded ByMr. McDermott

    That Report Number 2017-R12-ADM-1206-RM be received and further that the 2018 Departmental Budget Estimates for External Commitments be approved.

Carried

Reporting of the 2018 Net Operating Requirement, from Robert Maisonville, Chief Administrative Officer/Treasurer.

Mr. Maisonville discussed the net County of Essex requirement of $159,800,720 for the 2018 Budget. 

  • Recommendation:
    277-2017
    Moved ByMr. Bondy
    Seconded ByMr. Santos

    That the 2018 County of Essex Net Operating Requirement be approved in the amount of $159,800,720.

Carried
  • Recommendation:
    278-2017
    Moved ByMr. DiPasquale
    Seconded ByMr. DiCarlo

    That By-law #57-2017 having been read a first, second and third time, be finally passed and enacted. 

Carried

A By-law to Confirm the Proceedings of the Council of The Corporation of the County of Essex. (December 6, 2017)

  • Recommendation:
    279-2017
    Moved ByMr. McNamara
    Seconded ByMr. Paterson

    That the Essex County Council meeting of December 6, 2017 adjourn at 7:45 PM. 

Carried
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