Essex County Council Regular Meeting Minutes

Meeting #:
Date:	Wednesday, May 02, 2018
Time:	7:00 P.m. - 10:00 P.m.
Location:	Council Chambers, 2nd Floor 360 Fairview Avenue West Essex, Ontario N8M 1Y6 519-776-6441, ext. 1335

Council:

• Warden Tom Bain
• Aldo DiCarlo, Mayor, Town of Amherstburg
• Bart DiPasquale, Deputy Mayor, Town of Amherstburg
• Ron McDermott, Mayor, Town of Essex
• Richard Meloche, Deputy Mayor, Town of Essex
• Nelson Santos, Mayor, Town of Kingsville
• Al Fazio, Deputy Mayor, Town of Lakeshore
• Deputy Warden Ken Antaya, Mayor, Town of LaSalle
• Marc Bondy, Deputy Mayor, Town of LaSalle
• Gary McNamara, Mayor, Town of Tecumseh

Absent:

• Gord Queen, Deputy Mayor, Town of Kingsville
• John Paterson, Mayor, Municipality of Leamington
• Hilda MacDonald, Deputy Mayor, Municipality of Leamington
• Joe Bachetti, Deputy Mayor, Town of Tecumseh

Administration:

• Mary Birch, Director of Council & Community Services/Clerk
• Sandra Zwiers, Director of Financial Services/Treasurer
• Bruce Krauter, Chief, Essex Windsor EMS
• Tom Bateman, Director of Infrastructure Services/Engineer
• Lynda Monik, Administrator, Sun Parlor Home
• Robin Greenall, CEO/Chief Librarian, Essex County Library
• Katherine Hebert, Council & Community Services Administrative Assistant

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2.

Moment of Reflection

4.

Recording of Attendance

All members of Essex County Council were in attendance with the exception of Councillors MacDonald, Paterson, Queen and Bachetti.

 

5.

Disclosure of Pecuniary Interest

There were no conflicts of pecuniary interest declared.

6.

Adoption of Regular Meeting Minutes

Minutes of April 18, 2018

• Recommendation:
  99-2018
  Moved By Mr. McNamara
  Seconded By Mr. DiPasquale

  That the minutes of the April 18, 2018 Regular Meeting of Essex County Council be adopted as presented.

  Carried

7.

County Warden’s Welcome and Remarks

Warden Bain welcomed the members of County Council, Administration and the media. He noted his participation in the following events:

• Attended the OPP Drug Workshop where  speakers presented informationregarding drugs and open discussion took place among those present
• Attended the Windsor Essex Regional Chamber of Commerce distinguished speaker luncheon, where Mayor Gary McNamara provided the address.
• Attended the Seniors' Town Hall Meeting hosted by MPP Natyshak and MP Ramsey in Essex
• Attended the TWEPI Tourism Guide Kick-off at Devonshire Mall.
• Attended the 50th Anniversary Luncheon of the Retired Teachers of Ontario
• Attended St. Anne's High School to address some students about the role of the County Warden and the role of Mayor as part of their learning about local government.

8.

Delegations and Presentations

There were no delegations scheduled for the May 2, 2018 meeting.

9.

Communications

9.1

Correspondence

• Recommendation:
  100-2018
  Moved By Mr. DiCarlo
  Seconded By Mr. McDermott

  That the correspondence listed on the regular agenda for May 2, 2018, be received and any noted action approved. 

  Carried

9.1.1

Association of Municipalities of Ontario (AMO)

View the online versions of the AMO Watchfile Newsletter, dated April 19, 2018 and April 26, 2018.

9.1.2

AMO

Received e-mailed correspondence, dated April 23, 2018, seeking Nominations for the 2018-2020 AMO Board of Directors.

9.1.3

AMO

Received e-mailed correspondence, dated April 23, 2018 providing information on their 2018 AGM and Annual Conference Program.

9.1.4

AMO

Received e-mailed AMO Policy Update, dated April 16, 2018 advising that The Federation of Canadian Municipalities (FCM) released the Municipal Guide to Cannabis Legalization. 

9.1.5

Ministry of Infrastructure

Received e-mailed correspondence dated April 19, 2018 from Minister of Infrastructure, the Honourable Bob Chiarelli, announcing the signing of an Integrated Bilateral Agreement with the Government of Canada for funding for infrastructure projects.

9.1.6

Ministry of Citizenship and Immigration

Received correspondence, dated March 2018 from Minister Laura Albanese, regarding the Champion of Diversity Award.

9.1.7

WindsorEssex Economic Development

View the online version of the WindsorEssex Economic Development Highlights of 2018 First-Quarter Activities.

9.1.8

Tourism Windsor Essex Pelee Island (TWEPI)

Received email notification, April 24, 2018, that TWEPI is seeking expressions of interest from parties to sit as members of their Board of Directors by May 16, 2018.

9.1.9

Township of Baldwin

Received e-mailed correspondence, dated April 9, 2018 requesting support of their Council's resolution to cancel Bill C-71.

9.1.10

Municipality of East Ferris

Received correspondence, dated April 24, 2018 seeking support for their resolution requesting the Province to allow trappers in that region.

9.1.11

County of Essex/Dillon Consulting

Notice of Project Commencement of Reconstruction of County Road 42 and County Road 43 Diversion.

10.

Consent Agenda

• Recommendation:
  101-2018
  Moved By Mr. Fazio
  Seconded By Mr. Santos

  That that the information items listed as items 10.1 and 10.2 on the Consent Agenda for May 2, 2018 be received.

  Carried

10.1

Windsor-Essex County Health Unit

Minutes of the Windsor-Essex County Health Unit for March 15, 2018

11.

Reports and Questions

11.1

Essex County Library Board

Minutes of the Essex County Library Board, dated March 28, 2018, Mr. Richard Meloche, Chair.

• Recommendation:
  102-2018
  Moved By Mr. Meloche
  Seconded By Mr. DiPasquale

  That the minutes of the Essex County Library Board for March 28, 2018 be received.

  Carried

11.2

Essex Windsor Solid Waste Authority

Minutes of the Essex Windsor Solid Waste Authority, dated February 6, 2018, Vice Chair, Mrs. MacDonald.

• Recommendation:
  103-2018
  Moved By Mr. Antaya
  Seconded By Mr. Bondy

  That the Essex Windsor Solid Waste Authority Minutes for February 6, 2018 be received.

  Carried

11.3

Investment Performance Report - 2017

Report Number 2018-0502-FIN-R004-SZ, dated May 2, 2018 from Sandra Zwiers, Director of Financial Services/Treasurer.

Ms. Zwiers provided some background information regarding the legislated reporting requirements. She further outlined the investment holdings of the County and in which institutions they were held.

Ms. Zwiers noted that under the 'Prudent Investor' regulatory amendments, the County meets the criteria for qualification in the program. She advised that when further information becomes available regarding this program, a report to Council outlining the considerations would be brought forward.

• Recommendation:
  104-2018
  Moved By Mr. McNamara
  Seconded By Mr. Bondy

  That Report Number 2018-0516-FIN-R004-SZ regarding the 2017 Investment Performance be received.

  Carried

11.4

Tender Summary – 2018 Road Rehabilitation Program (3)

Report Number 2018-0502-IS-R012-TRB, dated May 2, 2018 from Tom Bateman, Director of Infrastructure Services/County Engineer.

Mr. Bateman discussed the report and the tender process. He noted the tender results and recommendation for Council to consider.

• Recommendation:
  105-2018
  Moved By Mr. Santos
  Seconded By Mr. Fazio

  That the tender for Milling and Hot Mix Resurfacing be awarded to Coco Paving Inc. for a total tender amount of $780,850.00 plus H.S.T.

  Carried

11.5

Winter Control Activity Review

Report Number 2018-0502-IS-R013-TRB, dated May 2, 2018 from Tom Bateman, Director of Infrastructure Services/County Engineer.

Mr. Bateman provided an account of the 2017/2018 winter control program and noted that costs were in line with the four year average. He further noted that the winter control crews spent many hours clearing roads and salting during the past season and he thanked them for their efforts.

Warden Bain as well as other members of Council noted the outstanding job performed by the winter control crews.

• Recommendation:
  106-2018
  Moved By Mr. Antaya
  Seconded By Mr. DiPasquale

  That Report 2018-0502-IS-R013-TRB regarding Winter Control Activity Review be received for information.

  Carried

11.6

Elevator Modernization

Report Number 2018-0502-SPH-006-LM, dated May 2, 2018 from Lynda Monik, Administrator, Sun Parlor Home

Ms. Monik provided background on the status of the existing elevators and the result of an engineers assessment of each unit. She advised that it had been determined that replacement costs for each existing elevator would be in the range of $500,000 and that it would be a better option to refurbish the existing elevators instead. She noted that the project was proposed to commence in September of 2018 and would reach completion by March of 2019.

• Recommendation:
  107-2018
  Moved By Mr. McDermott
  Seconded By Mr. Antaya

  That the RFP for the modernization of elevators at the Sun Parlor Home be awarded to Riverside Elevators Inc. at a cost of $315,000 plus H.S.T.

  Carried

14.

Adoption of By-Laws

• Recommendation:
  110-2018
  Moved By Mr. Meloche
  Seconded By Mr. Fazio

  That By-law 23-2018, having been read a first, second and third time, be finally passed and enacted. 

  Carried

14.1

By-law Number 23-2018

A By-law to confirm the proceedings of the Council of the Corporation of the County of Essex. (May 2, 2018)

12.

Unfinished Business

12.1

Smart City Challenge

Received a copy of the joint application of SMART Windsor-Essex to Infrastructure Canada's Smart City Challenge which was submitted on April 24, 2018. 

• Recommendation:
  108-2018
  Moved By Mr. Fazio
  Seconded By Mr. DiCarlo

  That the SMART Windsor-Essex application for Infrastructure Canada's Smart City Challenge be received for information.

  Carried

13.

New Business

13.1

Thames-Sydenham & Region Source Protection Committee

Received e-mailed correspondence April 3, 2018 from Jenna Allain, Source Protection Coordinator, Thames-Sydenham and Region Drinking Water Source Protection Committee advising that a representative for the joint seat representing Elgin, Essex and Chatham-Kent requires a nominee to be put forward, either jointly for separately by each municipality.

It was noted that the incumbent, Brent Clutterbuck from the Township of Southwold was interested in serving another term.

Notification had been received that Chatham-Kent Council and Elgin County Council had endorsed the nomination of Brent Clutterbuck.

• Recommendation:
  109-2018
  Moved By Mr. McDermott
  Seconded By Mr. Bondy

  That Essex County Council nominate Mr. Brent Clutterbuck from the Township of Southwold to the Thames-Sydenham & Region Source Protection Committee as the representative from Elgin, Essex and Chatham-Kent for a second term.

  Carried

16.

Adjournment

• Recommendation:
  111-2018
  Moved By Mr. McNamara
  Seconded By Mr. DiPasquale

  That the Essex County Council meeting for May 2, 2018 be adjourned at 7:25 PM.

  Carried

1.

Closed Meeting

There was no Closed Meeting scheduled for May 2, 2018.

9.

Communications

9.2

Resolutions

There are no resolutions for consideration for the May 2nd, 2018 meeting.