Agenda - Essex County Council, Regular Meeting

Meeting #:

Date:

Wednesday, November 06, 2024

Time:

6:00 P.m. - 10:00 P.m.

Location:

Council Chambers, 2nd Floor

360 Fairview Avenue West

Essex, Ontario N8M 1Y6

https://video.isilive.ca/countyofessex/live.html

Accessible formats or communication supports are available upon request. Contact Clerk’s Office, [email protected], 519-776-6441 extension 1353

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1.

Closed Meeting

There is no Closed Meeting scheduled for November 6, 2024.

2.

Moment of Reflection

2.1

Remembrance Day 

A short video tribute ahead of November 11th, Remembrance Day

Canadians recognize Remembrance Day at the 11th hour, of the 11th day of the 11th month, every year. Remembrance Day provides the opportunity to recall all those who have served our nation.

3.

Singing of ‘O Canada’

4.

Land Acknowledgement Statement

We acknowledge the land on which the County of Essex is located is the traditional territory of the Three Fires Confederacy of First Nations, comprised of the Ojibway, Odawa and Potawatomie Peoples. 

We specifically recognize Caldwell First Nation and other First Nations which have provided significant historical and contemporary contributions to this region. 

We also value the contributions of all Original Peoples of Turtle Island, who have been living and working on this land from time immemorial.

5.

Recording of Attendance

6.

County Warden’s Welcome and Remarks

7.

Disclosure of Pecuniary Interest

8.

Adoption of Regular Meeting Minutes

Minutes of the Essex County Council, Regular Meeting dated October 16, 2024 

• Recommendation:

  That the minutes of the October 16, 2024 Regular Meeting of Essex County Council be adopted as presented.

  (Vote by show of hands)

9.

Delegations and Presentations

• Recommendation:

  That the delegation from Hemson Consulting Ltd. be permitted to make a presentation to Council. 

  (Vote by show of hands)

9.1

Hemson Consulting Ltd.

Stefan Krzeczunowicz – Associate Partner, and Bianca Whiffen – Consultant, Hemson Consulting Ltd. to make a presentation regarding a County of Essex Development Charges Background Study and By-law.

(To be considered with item 12.1 Update on the County Development Charges Study and By-law)

• Recommendation:

  That Reports and Questions item 12.1 Update on the County Development Charges Study and By-law be considered with item 9.1 on the agenda. 

  (Vote by show of hands)

10.

Communications

10.1

Correspondence

• Recommendation:

  That the correspondence listed on the Regular Agenda for November 6, 2024, be received and any noted action approved. 

  (Vote by show of hands)

10.1.1

Tourism Windsor Essex Pelee Island (TWEPI)

W.E. Keep You Informed: TIAO Finalists, FREE Marketing Opportunities, OMCA + MORE!

10.1.2

Association of Municipalities of Ontario (AMO)

• AMO Watchfile Newsletter
• AMO Policy Updates
• AMO Calendar

10.1.3

Hydro One

2024-10-24 Letter from Hydro One RE Longwood to Lakeshore Project - October 2024 Update

10.1.4

Town of Tillsonburg

2024-10-11 Resolution RE Continued Funding Support - Southwest Community Transit

10.1.5

Invest WIndsorEssex

• Events Calendar
• Recent News

10.1.6

Windsor Essex County Health Unit

• WECHU News Releases

10.2

Resolutions

There are no resolutions for November 6, 2024

11.

Consent Agenda

• Recommendation:

  That the administrative reports listed under 11.1 and 11.2 on the consent agenda for November 6, 2024, be received.

  (Vote Electronically) 

11.1

Summary of Outstanding Reports

Report number 2024-1106-LCS-R35-KH, Summary of Outstanding Reports, dated November 6, 2024, from Katherine Hebert, County Clerk

11.2

2024 Procurement Activity Review

Report number 2024-1106-FIN-R22-SP, 2024 Procurement Activity Review, dated November 6, 2024 from Sandy Pillon, Manager, Procurement Services  

12.

Reports and Questions

12.1

Update on the County Development Charges Study and By-law

Report number 2024-1106-IPS-R29-RB,  Update on the County Development Charges Study and By-law, dated November 6, 2024 from Rebecca Belanger, Manager Planning Services

(To be considered with item 9.1 Delegation from Hemson Consulting Ltd.)

• Recommendation:

  That Essex County Council receive report number 2024-1106-IPS-R29-RB, Update on the County Development Charges Study and By-law as information.

  (Vote Electronically)

12.2

Adoption of the Official Plan for the County of Essex

Report number 2024-1106-IPS-R30-RB, Adoption of the Official Plan for the County of Essex, dated November 6, 2024, from Rebecca Belanger, Manager, Planning Services

• Recommendation:

  That Essex County Council receive report number 2024-1106-IPS-R30-RB, Final County Official Plan for Adoption and direct that the associated By-law 2024-45 be presented during the appropriate time on the agenda for approval.

  (Vote Electronically)

12.3

Pre-Budget Discussion

Report number 2024-1106-FIN-R20-MR, Pre-Budget Discussions, dated October 16, 2024 from Melissa Ryan, Director, Financial Services/Treasurer

• Recommendation:

  That Essex County Council receive report number 2024-1106-FIN-R21-MR, 2025 Pre-Budget Discussion as information.

  (Vote Electronically)

12.4

Staffing Requests - 2025 Budget

Report number 2024-1106-HR-R01-KP, Staffing Requests - 2025 Budget, dated November 6, 2024 from Kyla Pritiko, Director, Human Resources

• Recommendation:

  That Essex County Council approve in principle the hiring of the following positions/additional hours so that they may be included in the 2025 budget deliberation process:

  1. Essex Windsor EMS- Logistics Technician
  2. Essex Windsor EMS- Manager, Employee Wellness
  3. Information Technology- Business Analyst
  4. Infrastructure & Planning Services- Planning Division Co-op Student
  5. Sun Parlor Home- Additional four (4) hours per day (1460 hours annually) for the Food Service Worker Position

  And further, that Essex County Council authorize administration to transition from a Legal Co-op Student to an Articling Student in 2026.

  (Vote Electronically)

12.5

2025 State of Good Repair Program Report

Report Number 2024-1106-IPS-R27-KT, 2025 State of Good Repair Program Report, dated November 6, 2024, from Karyn Templin, Manager, Design and Construction

• Recommendation:

  That Essex County Council receive for information Report Number 2024-1106-IPS-R27-KT being the State of Good Repair Program Report, having an estimated value of $20,648,830;

  And that the projects recommended in Appendix 6.0, as the 2025 Early Release Program, having an estimated value of $2,015,000, be pre-approved for the 2025 Budget, and advanced for early release.

  (Vote Electronically)

12.6

2026 Pre-Budget Approval - Emergency Medical Services Vehicles

2024-1106-EMS-R11-ZF, 2026 Pre-Budget Approval - Emergency Medical Services Vehicles, dated November 6, 2024 from Ziad Fatallah, Deputy Chief, Planning and Physical Resources 

• Recommendation:

  That Essex County Council approve report number 2024-1016-EMS-R11-ZF, Essex Windsor EMS 2026 Pre-Budget Vehicle Procurement Approval to proceed with the order of seven (7) Crestline Coach Ltd. Type III ambulances with a total purchase price of $2,033,066.

  (Vote Electronically)

12.7

Intersection Safety Review

Report number 2024-1106-IPS-R26-JB, Intersection Safety Review, dated November 6, 2024 from Jerry Behl, Manager, Transportation Planning and Development

• Recommendation:

  That Essex County Council receive report number 2024-1106-IPS-R26-JB, Intersection Safety Review-County Road 9 and Alma Street as information;

  That Council direct Administration to install a temporary traffic signal at the intersection of County Road 9 and Alma Street; and

  That the projected funding gap of $25,000 be funded from the Rate Stabilization reserve.

  (Vote Electronically)

12.8

Emergency Medical Services Vehicle Maintenance and Repair Contract

Report number 2024-1106-EMS-R12-ZF-JL, Emergency Medical Services Vehicle Maintenance and Repair Contract, dated November 6, 2024 from Ziad Fatallah, Deputy Chief, Planning and Physical Resources  

• Recommendation:

  That Essex County Council approve report number 2024-1106-R12-EMS-ZF, EMS Fleet Vehicle Maintenance and Repair RFP Results, and authorize entering into a contract with MSJ Automotive Services as the primary service provider and Reaume Chevrolet Buick GMC as the secondary service provide.

  (Vote Electronically)

13.

Unfinished Business

There were no items of unfinished business to be considered for November 6, 2024

14.

New Business

14.1

County Council Group Email

At the October 16, 2024 meeting of Essex County Council, Sherry Bondy brought forward the following Notice of Motion:

That Essex County Council ask administration to create a joint email address for all members of county council that aligns with our strategic plan in working together as a team for our residents.

Whereas the collective email shall include the Clerk and CAO so members of the public are able to share opinions and provide feedback to council as a whole.

• Recommendation:

  That Essex County Council ask administration to create a joint email address for all members of county council that aligns with our strategic plan in working together as a team for our residents.

  Whereas the collective email shall include the Clerk and CAO so members of the public are able to share opinions and provide feedback to council as a whole.

  (Vote Electronically)

15.

Adoption of By-Laws

• Recommendation:

  That By-laws 2024-45 and 2024-49 be given three readings, and having been read a first, second and third time, be finally passed and enacted. 

  (Vote Electronically)

15.1

By-law Number 2024-45

Being a by-law to adopt the Official Plan for the County of Essex

15.2

By-law Number 2024-49

Being a By-law to confirm the proceedings of the Council of the Corporation of the County of Essex for November 6, 2024

16.

Notice of Motion

17.

Adjournment

• Recommendation:

  That the Essex County Council meeting for November 6, 2024 be adjourned at [Time] PM.

  (Vote by show of hands)