Agenda - Essex County Council, Regular Meeting

Meeting #:

Date:

Wednesday, November 05, 2025

Time:

6:00 P.m. - 11:00 P.m.

Location:

Council Chambers, 2nd Floor

360 Fairview Avenue West

Essex, Ontario N8M 1Y6

https://video.isilive.ca/countyofessex/live.html

Accessible formats or communication supports are available upon request. Contact Clerk’s Office, [email protected], 519-776-6441 extension 1353

---

1.

Closed Meeting

There is no Closed Meeting scheduled for November 5, 2025.

2.

Moment of Reflection

Remembrance Day Tribute - Lest We Forget.

3.

Singing of ‘O Canada’

4.

Land Acknowledgement Statement

We acknowledge the land on which the County of Essex is located is the traditional territory of the Three Fires Confederacy of First Nations, comprised of the Ojibway, Odawa and Potawatomie Peoples. 

We specifically recognize Caldwell First Nation and other First Nations which have provided significant historical and contemporary contributions to this region. 

We also value the contributions of all Original Peoples of Turtle Island, who have been living and working on this land from time immemorial.

5.

Recording of Attendance

6.

County Deputy Warden’s Welcome and Remarks

7.

Disclosure of Pecuniary Interest

8.

Adoption of Regular Meeting Minutes

Minutes of the Essex County Council, Regular Meeting, dated October 15, 2025.

• Recommendation:

  That the minutes of the October 15, 2025 Regular Meeting of Essex County Council be adopted as presented.

9.

Delegations and Presentations

There are no delegation scheduled for November 5, 2025.

10.

Communications

10.1

Correspondence

• Recommendation:

  That the correspondence listed on the Regular Agenda for November 5, 2025, be received and any noted action approved. 

10.1.1

Association of Municipalities of Ontario (AMO)

• AMO Watchfile Newsletter
• AMO Policy Advocacy Updates
• AMO Education Workshops
• AMO Training Events

10.1.2

County of Essex Transportation Master Plan: Notice of Public Information Centre 3

Additional information is available at: countyofessex.ca/TransportationMasterPlan. 

Date: Thursday, November 13, 2025

Time Session 1: 1 p.m. to 3 p.m.

Time Session 2: 5 p.m. to 8 p.m.

Location: County of Essex Administration Building, Third Floor Lobby Area, 360 Fairview Avenue West, Esesx, ON, N8M 1Y3

10.2

Resolutions

There are no resolutions for consideration for November 5, 2025.

11.

Consent Agenda

• Recommendation:

  That the recommendations in the Administrative Reports listed as items 11.1 through 11.3, on the Consent Agenda for November 5, 2025 be approved.

11.1

Electricity and Natural Gas Update-Commodity Price Hedging Strategy

Report number 2025-1105-FIN-R31-MR, Electricity and Natural Gas Update-Commodity Price Hedging Strategy, dated November 5, 2025, from Melissa Ryan, Director, Financial Services/Treasurer  

11.2

Procurement Services Quarterly Report for Q3 - 2025

Report number 2025-1105-FIN-R32-SP, Procurement Services Quarterly Report for Q3 - 2025, dated November 5, 2025, from Sandy Pillon, Manager, Procurement Services  

11.3

Summary of Outstanding Reports - November 5, 2025

Report number 2025-1105-LLS-R55-KH, Summary of Outstanding Reports, dated November 5, 2025, from Katherine Hebert, Clerk 

12.

Reports and Questions

12.1

Proposed Updates to the Attendance Support Policy

Report number 2025-1105-HR-R13-KP, Proposed Updates to the Attendance Support Policy, dated November 5, 2025 from Kyla Pritiko, Director, Human Resources

• Recommendation:

  That Essex County Council receive report number 2025-1105-HR-R13-KP, Proposed Updates to Attendance Support Policy and supporting documents as information; and

  That Essex County Council direct Administration to reclassify the Attendance Support Policy from a Corporate to an Administrative Policy, in alignment with the Policy and Procedures framework.

12.2

Strategic Plan implementation Update 2025

Report number 2025-1105-CAO-R10-SZ, Strategic Plan implementation Update 2025, dated November 5, 2025, from Sandra Zwiers, Chief Administrative Officer 

• Recommendation:

  That Essex County Council receive report number 2025-1105-CAO-R10-SZ, Strategic Plan Implementation Update as information.

12.3

County of Essex Advocacy Strategy

Report number 2025-1105-LLS-R56-DM, County of Essex Advocacy Strategy, dated November 5, 2025, from Don McArthur, Manager, Communications and Organizational Development  

• Recommendation:

  That Essex County Council receive Report Number 2025-1105-LLS-R56-DM, County of Essex Advocacy Strategy, as information; and,

  That the proposed Corporate Policy 2025-016 County of Essex Advocacy Strategy Policy, attached to this report as Appendix A, be adopted in conjunction with By-law 2025-45 at the appropriate time; and,

  That Administration be directed to provide a Report to Council on potential 2026 advocacy priorities to coincide with the 2026 Budget deliberations.

12.4

CAO Performance Appraisal Policy

Report number 2025-1105-HR-R12-KP, CAO Performance Appraisal Policy, dated November 5, 2025 from Kyla Pritiko, Director, Human Resources

• Recommendation:

  That Essex County Council receive report number 2025-1105-HR-R12-KP, CAO Performance Appraisal Policy as information; and,

  That Essex County Council approve and adopt the CAO Performance Appraisal Policy appended to this report.

13.

Unfinished Business

There are no matters of Unfinished Business to address for November 5, 2025.

14.

New Business

There are no matters of New Business to address for November 5, 2025.

15.

Adoption of By-Laws

• Recommendation:

  That By-laws 2025-44 and 2025-45 be given three readings, and having been read a first, second and third time, be finally passed and enacted. 

15.1

By-law number 2025-44

Being a By-law to adopt Corporate Policy 2025-015 Chief Administrative Officer Performance Appraisal Policy for the Corporation of the County of Essex.

15.2

By-law Number 2025-45

Being a By-law to adopt Corporate Policy 2025-016 County of Essex Advocacy Strategy Policy for the Corporation of the County of Essex.

15.3

By-law Number 2025-46

Being a By-law to confirm the proceedings of the Council of the of the Corporation of the County of Essex, Regular Meeting, for November 5, 2025.

16.

Notice of Motion

There are no Notices of Motion to for November 5, 2025. 

17.

Adjournment

• Recommendation:

   That the Essex County Council meeting for November 5, 2025 be adjourned at [TIME] PM.