Agenda - Essex County Council, Regular Meeting

Meeting #:

Date:

Wednesday, January 15, 2025

Time:

Closed Meeting: 3:00PM - Special Meeting: 5:00PM - Regular Meeting 6:00PM

Location:

Council Chambers, 2nd Floor

360 Fairview Avenue West

Essex, Ontario N8M 1Y6

https://video.isilive.ca/countyofessex/live.html

Accessible formats or communication supports are available upon request. Contact Clerk’s Office, [email protected], 519-776-6441 extension 1353

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1.

Closed Meeting

A Closed Meeting has been scheduled for 3:00PM

• Recommendation:

  That Essex County Council move into a Closed Meeting Pursuant to Section 239 (2) (b), (d) (f) and (k) of the Municipal Act, 2001, as amended for the following reasons:

  •  A Delegation from the Vokes Leadership Group, under Open Meetings Exception 239 (2)(d) labour relations or employee negotiations;
  • Report number 2025-0115-LLS-R04-DMS, under Open Meetings Exception 239(2) (b) personal matters about an identifiable individual, including municipal or local board employees; (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose; (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.
• Recommendation:

  That Essex County Council adjourn and rise from the Closed Meeting of Essex County Council for January 15, 2025 at [Time] PM.

2.

Moment of Reflection

3.

Singing of ‘O Canada’

4.

Land Acknowledgement Statement

We acknowledge the land on which the County of Essex is located is the traditional territory of the Three Fires Confederacy of First Nations, comprised of the Ojibway, Odawa and Potawatomie Peoples. 

We specifically recognize Caldwell First Nation and other First Nations which have provided significant historical and contemporary contributions to this region. 

We also value the contributions of all Original Peoples of Turtle Island, who have been living and working on this land from time immemorial.

5.

Recording of Attendance

6.

County Warden’s Welcome and Remarks

7.

Disclosure of Pecuniary Interest

8.

Adoption of Regular Meeting Minutes

Minutes of the Meeting of Essex County Council, dated December 4, 2024

• Recommendation:

  That the minutes of the December 4, 2024 Regular Meeting of Essex County Council be adopted as presented.

  (Vote by show of hands)

9.

Delegations and Presentations

There are no Delegations or Presentations scheduled for January 15, 2025.

10.

Communications

10.1

Correspondence

• Recommendation:

  That the correspondence listed on the Regular Agenda for January 15, 2025, be received and any noted action approved. 

  (Vote by show of hands)

10.1.1

Ministry of Municipal Affairs and Housing

Letter dated December 12, 2024 RE the proposed Municipal Accountability Act, 2024

10.1.2

Western Ontario Wardens Caucus (WOWC)

November 2024 Newsletter

December 2024 Newsletter 

10.1.3

Tourism Windsor Essex Pelee Island (TWEPI)

W.E. Keep You Informed: Happy Holidays!

W.E. Keep You Informed: Thank You For Celebrating With Us! PLUS Visitor Guide Sales, Marketing Opportunities, We're Hiring & MORE!

10.1.4

Association of Municipalities of Ontario (AMO)

• AMO Watchfile Newsletter
• AMO Policy Updates
• AMO Calendar

10.1.5

Municipal Engineers Association (MEA)

Letter from MEA announcing the new Board of Directors for the 2024-2025 term

10.1.6

Windsor Essex Chamber of Commerce (WERCC)

December 2024 Newsletter

WERCC announces New President and Chief Executive Officer

10.1.7

Great Lakes and St. Lawrence Cities Initiative (GLSLCI)

Making Waves Newsletter

10.1.8

Windsor Regional Hospital (WRH)

Statement from WRH:

• RFP Issued for Construction Manager to complete New Windsor/Essex Acute Care Hospital's First Phase, Including Key Infrastructure and Facilities (Attached)
• Ahead of schedule – proposals sought for Phase 1 of Windsor’s New Acute Care Hospital – Windsor Star
• Windsor’s Acute Care Hospital Project Ahead of Schedule - CTV

10.1.9

Enable Municipalities to Charge Fees for use of Municipal Property by Gas Utilities

• City of Guelph
• City of Stratford

10.1.10

Ontario Deposit Return Program

• Town of Bradford West Gwillimbury
• City of Stratford

10.1.11

Solving the Crisis (Homelessness, Mental Health and Addiction)

• City of Stratford
• City of Waterloo

10.1.12

Tourism Windsor Essex Pelee Island (TWEPI)

W.E. Keep You Informed: Secure Your Space in our 2025 Official Visitor Guide, Kitchener Food & Wine Show Exhibit Opportunity & More

10.2

Resolutions

There are no resolutions for consideration for January 15, 2025

11.

Consent Agenda

• Recommendation:

  That the recommendation in the Administrative Report listed as item 11.1 on the Consent Agenda for January 15, 2025, be approved.

  (Vote electronically)

11.1

Summary of Outstanding Reports for January 15, 2025

Report number 2025-0115-LLS-R02-KH, Summary of Outstanding Reports for January 15, 2025

12.

Reports and Questions

12.1

Tri-Party Emergency Response Services Agreement

Report number 2025-0115-LLS-R03-DMS, Tri-Party Emergency Response Services Agreement, dated January 15, 2025 from David Sundin, Director, Legislative and Legal Services/County Solicitor

• Recommendation:

  That Essex County Council receive Report Number 2025-0115-LLS-R03-DMS – Tri-Party Emergency Response Services Agreement and authorize the Clerk and the Warden to execute the Tri-Party Emergency Response Services Agreement.

  (Vote Electronically)

12.2

County of Essex Delegation at the Rural Ontario Municipal Association Conference

Report number 2025-0115-CAO-R01-SZ County of Essex Delegation at the Rural Ontario Municipal Association Conference, dated January 15, 2025, from Sandra Zwiers, Chief Administrative Officer

• Recommendation:

  That Essex County Council receive report number 2025-0115-CAO-R01-SZ, ROMA Delegation as information.

  (Vote electronically)

12.3

Canada Community Building Fund Surplus Allocations 2024

Report number 2025-0115-FIN-R01-MR, Canada Community Building Fund Surplus Allocations 2024, dated January 15, 2025, from Melissa Ryan, Director, Financial Services/Treasurer 

• Recommendation:

  That Essex County Council approve report number 2025-0115-FIN-R01-MR, CCBF Surplus Allocations 2024 and direct administration to distribute the surplus funds as outlined in Appendix A and authorize By-Law 2025-01 to redistribute administrative surplus funds received through the Canada Community Building Fund.

  (Vote electronically)

12.4

'Contact Council' Email Distribution Group

Report number 2025-0115-LLS-R01-KH DL, 'Contact Council' Email Distribution Group, dated January 15, 2025 from Katherine Hebert, County Clerk and Darrel Laurendeau, Director, Information Technology Services

• Recommendation:

  That Essex County Council receive report number 2025-0115-LLS-R01-KHDL Contact Council Email Distribution Group as information and direct administration to implement the option of their choice.

  (Vote electronically)

12.5

County Intensive Supportive Housing Program

Report number 2025-0115-LLS-R05-DMS, County Intensive Supportive Housing Program, dated January 15, 2025, from David Sundin, Director, Legislative and Legal Services/County Solicitor 

• Recommendation:

  That Essex County Council receive Report Number 2025-0115-LLS-R05 DMS – County Intensive Supportive Housing Program as information; and,

  That direction be given to Administration as follows: (Whether or not to continue operation of an Intensive Supportive Housing Program in the County by adopting 1 of the following 2 resolutions)

  1) Essex County Council direct Administration to commence a formal procurement process with respect to an Intensive Supportive Housing Program in the County, report back to Council regarding the outcome of same and for further direction, and continue operating the existing County Intensive Supportive Housing Program in the meantime;

  or

  2) Essex County Council direct Administration to wind up the existing Intensive Supportive Housing Program in the County, and to take such steps and expend such monies as are necessary for same.

  (Vote electronically)

13.

Unfinished Business

There are no matters of unfinished business for January 15, 2025

14.

New Business

14.1

Public Reporting of Closed Meeting

15.

Adoption of By-Laws

• Recommendation:

  That By-laws 2025-01 and 2025-03, having been read a first, second and third time, be finally passed and enacted. 

  (Vote electronically)

15.1

By-law Number 2025-01

Being a By-law to amend By-law Number 34-2024, authorizing the allocation of Canada Community-Building Fund (CCBF) funds to the Lower Tier municipalities in the County of Essex, being the Towns of Amherstburg, Essex, Kingsville, LaSalle, and Tecumseh, and the Municipalities of Lakeshore and Leamington, in accordance with Section 5.3 of the Municipal Funding Agreement with the Association of Municipalities of Ontario, Canada Community-Building Fund (CCBF)

15.2

By-law Number 2025-03

Being a By-law to Confirm the Proceedings of the Council of the Corporation of the County of Essex for the Special, Regular and Closed Meetings held January 15, 2025.

16.

Notice of Motion

17.

Adjournment

• Recommendation:

  That the Essex County Council meeting for January 15, 2025 be adjourned at [time] PM.

  (Vote by show of hands)