Agenda - Essex County Council, Regular Meeting

Meeting #:
Date:
Time:
Closed Meeting - 5:30PM - Regular Meeting - 6:00PM
Location:
Council Chambers, 2nd Floor
360 Fairview Avenue West
Essex, Ontario N8M 1Y6
https://video.isilive.ca/countyofessex/live.html

Accessible formats or communication supports are available upon request. Contact Clerk’s Office, [email protected], 519-776-6441 extension 1353

1.
Closed Meeting

 

A Closed Meeting has been scheduled for 5:30PM

  • Recommendation:

    Pursuant to Section 239 (2) (d) of the Municipal Act, 2001, as amended for the following reason:
    (d)    labour relations or employee negotiations;

  • Recommendation:

    That Essex County Council adjourn and rise from the Closed Meeting of Essex County Council for April 2, 2025 at [Time]PM.

2.
Moment of Reflection

 

3.
Singing of ‘O Canada’

 

4.
Land Acknowledgement Statement

 

We acknowledge the land on which the County of Essex is located is the traditional territory of the Three Fires Confederacy of First Nations, comprised of the Ojibway, Odawa and Potawatomie Peoples. 


We specifically recognize Caldwell First Nation and other First Nations which have provided significant historical and contemporary contributions to this region. 


We also value the contributions of all Original Peoples of Turtle Island, who have been living and working on this land from time immemorial.

5.
Recording of Attendance

 

6.
County Warden’s Welcome and Remarks

 

7.
Disclosure of Pecuniary Interest

 

8.
Adoption of Regular Meeting Minutes

This item has attachments. 
1.2025-03-19 RCC Meeting Minutes_Final_UA.pdf

Minutes of Essex County Council, Regular Meeting, dated March 19, 2025 

  • Recommendation:

    That the minutes of the March 19, 2025 Regular Meeting of Essex County Council be adopted as presented.

9.
Delegations and Presentations

 

There are no Delegations scheduled for April 2, 2025

10.
Communications

 

10.1
Correspondence

 
  • Recommendation:

    That the correspondence listed on the Regular Agenda for April 2, 2025, be received and any noted action approved. 

10.2
Resolutions

 

There are no resolutions for consideration for April 2, 2025.

11.
Consent Agenda

 
  • Recommendation:

    That the recommendations in the Administrative Reports listed as item(s) 11.1, on the Consent Agenda for April 2, 2025, be approved and further that the minutes listed as item 11.2 on the said Consent Agenda be received.

11.1
Summary of Outstanding Reports for April 2, 2025

This item has attachments. 
1.2025-0402-LLS-R17-KH Summary of Outstanding Reports for April 2, 2025.pdf

Report number 2025-0402-LLS-R17-KH, Summary of Outstanding Reports, dated April 2, 2025, from Katherine Hebert, County Clerk

11.2
Windsor Essex Community Housing Corporation (WECHC)

This item has attachments. 
1.CHC Bd of Director Approved Public Meeting Minutes_Nov 27 2024_UA.pdf

Minutes of the November 27, 2024 meeting of the Windsor Essex Community Housing Corporation 

12.
Reports and Questions

 

12.1
Development Charges Study - Draft Rates

This item has attachments. 
1.2025-0402-FIN-R08-MR-Development Charges Study-Draft Rates.pdf
2.Essex DC Council Draft Rates Meeting AODA_02Apr2025_UA.pdf

Report number 2025-0402-FIN-R08-MR, Development Charges Study - Draft Rates, dated April 2, 2025, from Melissa Ryan, Director, Financial Services/Treasurer

  • Recommendation:

    That Essex County Council receive report number 2025-0402-FIN-R08-MR, Development Charges Study-Draft Data Tables as information.

12.2
Servicing and Encroachment Agreement with the Windsor Essex Catholic District School Board

This item has attachments. 
1.2025-0402-IPS-R08-AB Servicing and Encroachment Agreement with the Windsor Essex Catholic District School Board.pdf
2.Appendix A - Draft Agreement_UA.pdf
3.Appendix B - Aerial Map of Villanova Forcemain.pdf

Report number 2025-0402-IPS-R08-AB, Servicing and Encroachment Agreement with the Windsor Essex Catholic District School Board, dated April 2, 2025, 2025 from Alan Botham, Director, Infrastructure Services

  • Recommendation:

    That Essex County Council receive Report Number 2025-0402-IPS-R08-AB, Servicing and Encroachment Agreement with the Windsor Essex Catholic District School Board, as information and authorize the Warden and the Clerk to execute the Servicing and Encroachment Agreement with the Windsor Essex Catholic District School Board.

12.3
Appointment of Alternate Fire Coordinators for the County of Essex and Agreement for Remuneration

This item has attachments. 
1.2025-0402-EMS-R04-JL Appointment of Alternate Fire Coordinators for the County of Essex and Agreement for Remuneration.pdf
2.Appendix A - Letter from WFRS Re Recommending DC Daemon Hart as EC Fire Coordinator dated January 17, 2025.pdf
3.Appendix B-Proposed Agreement - Fire Coordinator Position_UA.pdf

Report number 2025-0402-EMS-R04-JL, Appointment of Alternate Fire Coordinators for the County of Essex and Agreement for Remuneration, dated April 2, 2025 from Justin Lammers, Chief, Essex-Windsor EMS

  • Recommendation:

    That Council for the County of Essex receive report number 2025-0402-EMS-R04-JL as information;

    That Council for the County of Essex direct Administration to submit information to the Office of the Fire Marshal, in the prescribed form, expressing the support of Council for the County of Essex for the following appointments:

    1. Fire Co-ordinator – Windsor Fire Chief James Waffle
    2. Alternate Fire Co-ordinator – Windsor Deputy Fire Chief Daemon Hart
    3. Alternate Fire Co-ordinator – Leamington Fire Chief Don Williamson

    That Council for the County of Essex authorize the execution of a fresh Agreement with the individuals named above; and

    That Council for the County of Essex adopt By-law 2025-15, establishing the remuneration for the position of Fire Co-ordinator and remuneration for the position of Alternate Fire Co-ordinator for 2025 and subsequent years.

13.
Unfinished Business

 

There are no matters of unfinished business for April 2, 2025.

14.
New Business

 

14.1
Regional Police Services

 

At the March 5, 2025 meeting of Essex County Council, Councillor Michael Prue brought forward two Notices of Motion.  Councillor Prue prefaced the two Notices as Option 1 and  Option 2:


Regional Police Services - Option 1:


Whereas the Town of Amherstburg Policing Contract with the City of Windsor ends on December 31, 2028 and the City of Windsor has decided not to renew this contract with the Town of Amherstburg; and,
Whereas most of the municipalities in Essex County are currently receiving policing services from the Ontario Provincial Police (OPP); and,
Whereas the Council of the Corporation of the Town of Amherstburg has requested that due consideration be given to options for policing of the Town of Amherstburg that include a regional approach; and,
Whereas the County of Essex is uniquely positioned to administer and deliver programs as an upper tier municipality.
Now therefore it is requested:
That the Administration of the County of Essex work with local municipalities to explore options for traditional regional policing models for the County of Essex and to be in place for January 1st, 2029 and for Administration to report back as soon as possible.


Regional Police Services - Option 2


Whereas the Town of Amherstburg Policing Contract with the City of Windsor ends on December 31, 2028 and the City of Windsor has decided not to renew this contract with the Town of Amherstburg; and, 
Whereas the Council of the Corporation of the Town of Amherstburg has requested that due consideration be given to options for policing of the Town of Amherstburg that include a regional approach; and,
Whereas the County of Essex is uniquely positioned to administer and deliver programs as an upper tier municipality; and,
Whereas there is a recognized interest in preserving local span of control and service levels in policing activities, while enjoying the economies of scale and cost effectiveness of centralized control over policing activities; and
Whereas the decision on how a community is policed requires careful consideration and planning, and communities in Essex County may approach such an endeavour on different time scales.
Now therefore it is requested:
That the Administration of the County of Essex work with local municipalities to explore possible options for a collaborative approach to policing in the long term where the Police Board, Command and Corporate structures are held at the County level and local communities are provided with options for flexible service delivery models to meet local needs and pricing. This model should be built upon the premise that any municipality can opt out of the program if they have other means of providing policing to their community and the costs borne for the command and corporate structures are levied equally amongst all signatories, with pricing for specific service delivery within each community being wholly the responsibility of the host community.

  • Recommendation:

    OPTION 1

    That the Administration of the County of Essex work with local municipalities to explore options for traditional regional policing models for the County of Essex and to be in place for January 1st, 2029 and for Administration to report back as soon as possible.

    (Vote Electronically)

  • Recommendation:

    OPTION 2

    That the Administration of the County of Essex work with local municipalities to explore possible options for a collaborative approach to policing in the long term where the Police Board, Command and Corporate structures are held at the County level and local communities are provided with options for flexible service delivery models to meet local needs and pricing. This model should be built upon the premise that any municipality can opt out of the program if they have other means of providing policing to their community and the costs borne for the command and corporate structures are levied equally amongst all signatories, with pricing for specific service delivery within each community being wholly the responsibility of the host community.

    (Vote Electronically)

14.2
Public Reporting of Closed Meeting

 

15.
Adoption of By-Laws

 
  • Recommendation:

    That By-laws 2025-13, and 2025-15 through 2025-16, be given three readings, and having been read a first, second and third time, be finally passed and enacted. 

15.1
By-law Number 2025-13

This item has attachments. 
1.2025-13 By-law to Authorize a Servicing and Encroachment Agreement with the WECDSB.pdf
2.Appendix A - Draft Agreement_UA(1).pdf

Being a By-law to Authorize the execution of a Servicing and Encroachment Agreement between the Windsor Essex Catholic District School Board and the Corporation of the County of Essex

15.2
By-law Number 2025-15

This item has attachments. 
1.2025-15 Appointment of Alternate Fire Coordinators .pdf
2.Appendix-Proposed Agreement - Fire Coordinator Position_UA(1).pdf

Being a by-law to Authorize the Execution of a Remuneration Agreement Related to the Positions of Fire Co-ordinator and Alternate Fire Co-ordinators

15.3
By-law Number 2025-16

This item has attachments. 
1.2025-16 Confirmatory By-law for April 2, 2025.pdf

Being a by-law to confirm the proceedings of the Council of the Corporation of the County of Essex, Regular and Closed Meetings, for April 2, 2025

16.
Notice of Motion

 

17.
Adjournment

 
  • Recommendation:
No Item Selected