Essex County Council Regular Meeting Agenda

Meeting #:

Date:

Wednesday, May 15, 2024

Time:

Closed Meeting 5:30 PM - Regular Meeting 6:00 PM

Location:

Council Chambers, 2nd Floor

360 Fairview Avenue West

Essex, Ontario N8M 1Y6

https://video.isilive.ca/countyofessex/live.html

Accessible formats or communication supports are available upon request. Contact Clerk’s Office, [email protected], 519-776-6441 extension 1335

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1.

Closed Meeting

A Closed Meeting has been scheduled for 5:30PM 

• Recommendation:

  That Council move into a closed meeting pursuant to Section 239 (2) (f) of the Municipal Act, 2001, as amended for the following reasons:

  • (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose; (Vote by Show of Hands)
• Recommendation:

  That Essex County Council adjourn, and rise from the May 15, 2024 Closed Meeting at [TIME] PM. (Vote by Show of Hands)

2.

Moment of Reflection

3.

Singing of ‘O Canada’

4.

Land Acknowledgement Statement

We acknowledge the land on which the County of Essex is located is the traditional territory of the Three Fires Confederacy of First Nations, comprised of the Ojibway, Odawa and Potawatomie Peoples. 

We specifically recognize Caldwell First Nation and other First Nations which have provided significant historical and contemporary contributions to this region. 

We also value the contributions of all Original Peoples of Turtle Island, who have been living and working on this land from time immemorial.

5.

Recording of Attendance

6.

County Warden’s Welcome and Remarks

7.

Disclosure of Pecuniary Interest

8.

Adoption of Regular Meeting Minutes

Minutes of the May 1, 2024 Essex County Council, Regular Meeting

• Recommendation:

  That the minutes of the May 1, 2024 Regular Meeting of Essex County Council be adopted as presented. (Vote by Show of Hands)

9.

Delegations and Presentations

• Recommendation:

  That the Delegation by the Essex County Accessibility Advisory Committee be permitted to address Essex County Council. (Vote by Show of Hands)

9.1

Essex County Accessibility Advisory Committee (ECAAC) 

Dennis Sanson, Chair; Debbie Alexander, Vice Chair, Members Diana Kirkbride, Julie Miles, Sherri Currie, Rachel Jewell and Kimberly DeYong, County Council Representative on the ECAAC to provide an update on the activities of the ECAAC for 2024.

10.

Communications

10.1

Correspondence

• Recommendation:

  That the correspondence listed on the Regular Agenda for May 15, 2024, be received and any noted action approved. (Vote by Show of Hands)

10.1.1

Association of Municipalities of Ontario (AMO)

• AMO Watchfile Newsletter
• AMO Policy Updates
• AMO Calendar - Education Events 

10.1.2

Western Ontario Wardens' Caucus (WOWC)

• WOWC April Newsletter
• WOWC Unveils Top Priorities - News Release April 26, 2024

10.1.3

Municipal Property Assessment Corporation (MPAC)

InTouch - March/April 2024

10.1.4

Windsor Essex Regional Chamber of Commerce (WERCC)

April 30, 2024 - Newsletter

10.1.5

Municipality of Wawa

Correspondence dated April 22, 2024 RE Amendments to the Occupational Health and Safety Act to Clarity Definition of Employer

10.1.6

Municipality of Trent Hills

Correspondence dated April 26, 2024 RE Municipal Take Force on Housing and Homelessness

10.1.7

City of Peterborough

Correspondence dated April 11, 2024 RE Jurisdiction of Ontario's Ombudsman (and Request for a Bill to Amend the Ombudsman Act)

10.1.8

City of Stratford

Correspondence dated April 25, 2024 RE Urgent need for additional funding for museums and libraries 

(Additional resolution received from the Town of Lincoln, attached)

10.1.9

Notice of Completion - Design and Construction Highway 3 Widening - 30 Day Comment Period

Correspondence dated April 29, 2024, RE Notice of Completion - Design and Construction Report #2, Highway 3 Widening Project- Essex to Leamington 1.2 km East of Essex Road 23 Easterly to 1.1 km East of Essex Road 34 - Essex County

30 Day Comment Period May 1, 2024 - June 1, 2024 Project Website www.hwy3essex.com

10.1.10

Ministry of Transportation of Ontario (MTO)

Notice of Commencement - Highway 401 and Lauzon Parkway Interchange Study (GWP 3028-23-00), Preliminary Design and Class Environmental Assessment Study

Comment Period Open Until May 31, 2024 Project Website www.hwy401lauzon.ca 

10.1.11

2024 Census Test Notice

Correspondence dated April 30, 2024 RE The 2024 Census Test Is Coming in May

Visit 2024 Census Test Notice Website for further details 

10.1.12

Town of Essex

May 7, 2024 Correspondence (Marked Urgent) from the Town of Essex regarding the Wright Drain Culvert - Repair and Maintenance

10.2

Resolutions

10.2.1

Town of Tecumseh

Correspondence dated April 19, 2024 from Town of Tecumseh RE Community Safety Zones and School Crossing Guard Program

The Council of the Town of Tecumseh, at its Policies and Priorities Committee meeting held March 26, 2024, gave consideration to Report PWES-2024-18 entitled “Community Safety Zones Policy“ and Report PWES-2024-22 entitled “School Crossing Guard Program” 

• Recommendation:

  That Essex County Council [Receive or Receive and Support or Other] the correspondence from the Town Tecumseh, regarding “Community Safety Zones Policy“ and Report PWES-2024-22 entitled “School Crossing Guard Program” . (Vote Electronically)

10.2.2

Town of Essex

Correspondence dated April 24, 2024 RE Ontario Works and Ontario Disability Support Program

(Additional Resolution in Support received from Prince Edward County, the Town of Smith Falls, Town of Grimsby and Town of Goderich  - Attached)

• Recommendation:

  That Essex County Council [Receive or Receive and Support or Other] the correspondence from the Town of Essex, regarding Ontario Works and Ontario Disability Support Program financial assistance rates. (Vote Electronically)

11.

Consent Agenda

• Recommendation:

  That the items listed as 11.1 through 11.5 on the Consent Agenda for May 15, 2024, be received and approved as required. (Vote by Show of Hands)

11.1

Essex County Accessibility Advisory Committee (ECAAC)

Minutes of the Essex County Accessibility Advisory Committee (ECAAC), dated April 4, 2024

11.2

Essex-Windsor Solid Waste Authority (EWSWA)

February 6, 2024 Essex Windsor Solid Waste Authority, Regular Board Meeting Minutes

11.3

Essex County Library

Minutes from the February 28, 2024 Regular Meeting, and March 11, 2024 Special Meeting of Essex County Library Board

11.4

Windsor Essex County Provincial Offences Program (POA) Annual Report

Report number 2024-0515-FIN-R10-MR, Windsor Essex County Provincial Offences Program (POA) Annual Report, dated May 15, 2024 from Melissa Ryan, Director, Financial Services/Treasurer

11.5

Summary of Outstanding Reports for May 15, 2024

2024-0515-LCS-R17-KH, Summary of Outstanding Reports for May 15, 2024, prepared by Katherine Hebert, Manager, Records and Accessibility/Deputy Clerk

12.

Reports and Questions

12.1

Adjustments to County Road Segments in the Municipality of Leamington

Report number 2024-0515-IPS-R06-AB, Adjustments to County Road Segments in the Municipality of Leamington, dated May 15, 2024 from Allan Botham, Director, Infrastructure and Planning Services

• Recommendation:

  That Essex County Council approve by-law 2024-24 authorizing an amendment to the existing Connecting Link Agreement with the Municipality of Leamington;

  That Essex County Council rescind by-law 46-2008; and

  That Essex County Council authorize the Warden and Clerk to execute any and all agreements and documents necessary to receive lands from the Municipality of Leamington as described in this Report, being Report 2024-0515-IPS-R06-AB. (Vote Electronically)

12.2

Advancement of a County Development Charges Study and By-law

Report number 2024-0515-IPS-R08-RB, Advancement of a County Development Charges Study and By-law, dated May 15, 2024, from Rebecca Belanger, Manager, Planning Services 

• Recommendation:

  That Essex County Council receive report 2024-0515-R08-RB regarding the Advancement of a County Development Charges Study and By-law for information; and

  That Essex County Council approve the utilization of rate stabilization reserves up to a maximum of $60,000 to fund the Development Charges Study. (Vote Electronically)

12.3

Homelessness Programs Funding Agreement

Report number 2024-0515-LCS-R18-JDF, Homelessness Programs Funding Agreement, dated May 15, 2024, from Jeanie Diamond Francis, Manager, Community Services

• Recommendation:

  That Essex County Council authorize the Warden and the Interim Clerk to execute an Agreement between the Corporation of the County of Essex and Family Services Windsor Essex in substantially the same form as appended hereto as Appendix A. (Vote Electronically)

13.

Unfinished Business

13.1

Legacy Oil and Gas Well Preparedness

Verbal report follow-up, originally presented May 1, 2024  as Administrative Report 'Legacy Oil and Gas Well Preparedness'. Clarification on questions from Council regarding Emergency Measures for Brine Wells and Large Animal Rescue, from Justin Lammers, Chief, Essex-Windsor Emergency Medical Services 

14.

New Business

14.1

Public Reporting of Closed Meeting

15.

Adoption of By-Laws

• Recommendation:

  That By-laws 2024-22 through 2024-25, having been read a first, second and third time, be finally passed and enacted. (Vote Electronically)

15.1

By-Law Number 2024-22

Being A By-law to Authorize the Execution of a Designated Service Provider and Funding Agreement Between the City of Windsor and the County of Essex, for the Purpose of Allocation of Homelessness Prevention Program Funding

15.2

By-Law Number 2024-23

Being a By-law to Authorize the Execution of an Agreement Between the Corporation of the County of Essex and Family Services Windsor Essex for the Purpose of the Administration of the Homelessness Programs of the County

15.3

By-Law Number 2024-24

Being a By-law to Authorize the Execution of a Connecting Link Agreement Between the Corporation of the County of Essex and the Corporation of the Municipality of Leamington

15.4

By-law Number 2024-25

Being a By-law to confirm the proceedings of the Council of the Corporation of the County of Essex for May 15, 2024

16.

Notice of Motion

17.

Adjournment

• Recommendation: