Essex County Council Regular Meeting Agenda

Meeting #:
Date:	Wednesday, July 18, 2018
Time:	Meeting Time: Closed Meetng 6:45 PM; Regular Meeting 7:00 PM
Location:	Council Chambers, 2nd Floor 360 Fairview Avenue West Essex, Ontario N8M 1Y6 519-776-6441, ext. 1335

Accessible formats or communication supports are available upon request. Contact Clerk’s Office, [e-mail], 519-776-6441 extension 1335

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1.

Closed Meeting

There is a Closed Meeting scheduled for 6:45 P.M.

• Recommendation:

  That Council move into a closed meeting pursuant to Section 239 (2) (d) of the Municipal Act, 2001, as amended for the following reason(s):

  • Labour Relations
• Recommendation:

  That Council rise from the closed meeting at [time] PM.

2.

Moment of Reflection

3.

Singing of ‘O Canada’

4.

Recording of Attendance

5.

Disclosure of Pecuniary Interest

6.

Adoption of Regular Meeting Minutes

• Recommendation:

  That the minutes of the June 20, 2018 Regular Meeting of Essex County Council be adopted as presented.

7.

County Warden’s Welcome and Remarks

8.

Delegations and Presentations

8.1

Veterans Voices of Canada - 128 Flags of Remembrance Tribute

Michael Beale and Suzanne Allison, Veterans Voices of Canada - 128 Flags of Remembrance Tribute Committee members, to speak to County Council regarding an introduction,  update and invitation to attend the 128 Flags of Remembrance Ceremony.

• Recommendation:

  That Mr. Beale and Ms. Allison be permitted to address County Council.

8.2

R. J. (Bob) Williams, Executive Director/Consultant, Canada South Festival Network

R. J. (Bob) Williams to provide an update to County Council on the work of the Canada South Festival Network.

• Recommendation:

  That Mr. Williams be permitted to address County Council.

9.

Communications

9.1

Correspondence

• Recommendation:

  That the correspondence listed on the regular agenda for July 18, 2018, be received and any noted action approved. 

9.1.1

Association of Municipalities of Ontario (AMO)

View the online versions of the AMO Watchfile Newsletter, dated June 21, 28, July 5 and 12, 2018.

9.1.2

AMO

Received e-mailed AMO Communications, dated June 22, 2018 regarding AMO President, Lynn Dollin Video Update of the June 22 Board meeting.

9.1.3

AMO

Received e-mailed AMO Communications, dated July 12, 2018 regarding an AMO Policy Update - Ontario Government's Speech from the Throne.

9.1.4

SouthWestern Integrated Fibre Technology (SWIFT)

Received e-mail, dated July 4, 2018 regarding - City of London joins SWIFT, committing $690,000 to building broadband for everyone.

9.1.5

SWIFT

Received e-mail Media Release, dated July 12, 2018 announcing SWIFT releases RFP to break ground on regional network in Delaware Nation at Moraviantown.

9.1.6

Union Gas Limited

Received e-mail, dated July 5, 2018 regarding an Ontario Energy Board Notice stating that Union Gas Limited has applied to dispose of certain account balances and for approval of the amount of its earnings that it must share with customers.

9.1.7

The College of Physicians and Surgeons of Ontario

Received correspondence, dated July 2018 seeking nominations for the 2019 Council Award Honouring Outstanding Physicians.

9.1.8

Windsor-Essex County Health Unit

Received correspondence dated June 12, 2018 from Theresa Marentette, Acting CEO regarding Smoke-Free Ontario Act, 2017.

9.1.9

Windsor-Essex County Health Unit

Received correspondence, dated July 3, 2018 from Theresa Marentette, Acting CEO regarding the Smoke-Free Ontario Act, 2017 - Delayed implementation.

9.1.10

Ontario Human Rights Commission (OHRA)

Received e-mail, dated July 10, 2018 providing the OHRC Annual Report highlights impact in 2017 - 2018.

9.1.11

Ministry of Transportation

Received correspondence, dated July 4, 2018 regarding the cancellation of the Ontario Municipal Commuter Cycling (OMCC) program that was funded through the cancelled Cap and Trade Program.

9.1.12

Town of Tecumseh

Received e-mail, dated July 11, 2018 regarding their July 25, 2018 Master Drainage Plan Public Information Centre.

9.2

Resolutions

9.2.1

Association of Municipalities of Ontario (AMO)

AMO's Board of Directors passed a resolution "in support of the Governments of Canada and Ontario successfully resolving the North American Free Trade Agreement (NAFTA) renegotiations" and calls on member municipalities to consider the attached resolution to express local support.

• Recommendation:

  That Essex County Council   supports/does not support/receives   the resolution of AMO in support of the Governments of Canada and Ontario successfully resolving the North American Free Trade Agreement renegotiations.

10.

Consent Agenda

• Recommendation:

  That the recommendation in the Administrative Report listed as item 10.1 on the Consent Agenda for July 18, 2018, be approved and further that the information item listed as item 10.2 on the said Consent Agenda be received.

10.1

Approval of Invoices - Legal Services

Report Number 2018-0718-ADM-R12-RM, dated July 18, 2018 from Robert Maisonville, Chief Administrative Officer.

10.2

Provincial Offences Program - 2017 Annual Report

Report Number 2018-0718-CCS-R007-MB, dated July 18, 2018 from Mary Birch, Director of Council and Community Services/Clerk.

11.

Reports and Questions

11.1

Essex County Library Board

Report of the Essex County Library Board meeting, dated May 23, 2018, Mr. Richard Meloche, Chair.

• Recommendation:

  That the minutes of the Essex County Library Board, dated May 23, 2018 be received.

11.2

Essex-Windsor Solid Waste Authority

Report of the Essex-Windsor Solid Waste Authority meeting, dated May 1, 2018, Ms. Hilda MacDonald, Vice-Chair.

• Recommendation:

  That the minutes of the Essex-Windsor Solid Waste Authority, dated May 1, 2018 be received.

11.3

2017 County of Essex Consolidated Financial Report

Report Number 2018-0718-FIN-R005-SZ, dated July 18, 2018 from Sandra Zwiers, Director of Financial Services/Treasurer.

• Recommendation:

  That Essex County receive the Administrative Report presenting the 2017 County of Essex Consolidated Financial Report and approve the 2017 County of Essex Consolidated Financial Statements.

11.4

Restricted Acts of Council After Nomination Day

Report Number 2018-0718-CCS-R006-MB, dated July 18, 2018 from Mary Birch, Director of Council and Community Services/Clerk.

• Recommendation:

  That Essex County Council adopts By-law 30-2018 which, provisional upon Essex County Council being subject to the restricted acts of Council set out in Section 275 (3) of The Municipal Act, 2001, S.O. 2001 c.25, following nomination day, delegates approval authority to the Chief Administrative Officer of the County of Essex for the period July 28 to December 12, 2018, to approve the following acts:

  • appointment or removal of any Officer (Department Head) of the County of Essex;
  • disposition of real property owned by the County of Essex;
  • unbudgeted expenditures or liabilities of the County of Essex exceeding $50,000;

  And further that the Chief Administrative Officer will report to Essex County Council any intended use of this delegated authority.

11.5

Upgrades to Parking Lots, Courtyard, Sidewalks

Report Number 2018-0718-SPH-R009-LM, dated July 18, 2018 from Lynda Monik, Administrator, Sun Parlor Home.

• Recommendation:

  That the contract be awarded to the low tender from Pierascenzi Construction Limited, based on the revised provisional items, at a cost with an upset limit of $264,595.00 plus HST.

11.6

Tender Summary - CWATS Paving Project (3)

Report Number 2018-0718-IS-R019-TRB, dated July 18, 2018 from Tom Bateman, Director of Infrastructure Services/County Engineer.

• Recommendation:

  That the tender for the active transportation pathway on County Road 20 be awarded to Pierascenzi Construction Ltd. for a total tender amount of $2,678,075.00 plus H.S.T.

11.7

Tender Summary - CWATS Paving Project (4)

Report Number 2018-0718-IS-R020-TRB, dated July 18, 2018 from Tom Bateman, Director of Infrastructure Services/County Engineer.

• Recommendation:

  That the tender for the active transportation pathway on County Road 50 be awarded to Rudak Excavating Inc. for a total tender amount of $981,990.00 plus H.S.T.

12.

Unfinished Business

13.

New Business

13.1

Public Reporting of Closed Meeting

14.

Adoption of By-Laws

• Recommendation:

  That By-laws 30-2018 and 31-2018, having been read a first, second and third time, be finally passed and enacted. 

   

   

14.1

By-law Number 30-2018

A By-law to Authorize the Delegation of Authority to the Chief Administrative Officer for Certain Duties During Restricted Periods.

14.2

By-law Number 31-2018

A By-law to Confirm the Proceedings of the Council of the Corporation of the County of Essex. (July 18, 2018)

15.

Notice of Motion

16.

Adjournment

• Recommendation:

  That the Essex County Council meeting for July 18, 2018 be adjourned at [time] PM.