Essex County Council Regular Meeting Minutes

Meeting #:
Date:	Wednesday, May 16, 2018
Time:	7:00 P.m. - 10:00 P.m.
Location:	Council Chambers, 2nd Floor 360 Fairview Avenue West Essex, Ontario N8M 1Y6 519-776-6441, ext. 1335

Council:

• Warden Tom Bain
• Aldo DiCarlo, Mayor, Town of Amherstburg
• Bart DiPasquale, Deputy Mayor, Town of Amherstburg
• Ron McDermott, Mayor, Town of Essex
• Richard Meloche, Deputy Mayor, Town of Essex
• Nelson Santos, Mayor, Town of Kingsville
• Gord Queen, Deputy Mayor, Town of Kingsville
• Al Fazio, Deputy Mayor, Town of Lakeshore
• Gary McNamara, Mayor, Town of Tecumseh

Absent:

• Deputy Warden Ken Antaya, Mayor, Town of LaSalle
• Marc Bondy, Deputy Mayor, Town of LaSalle
• John Paterson, Mayor, Municipality of Leamington
• Hilda MacDonald, Deputy Mayor, Municipality of Leamington
• Joe Bachetti, Deputy Mayor, Town of Tecumseh

Administration:

• Rob Maisonville, Chief Administrative Officer
• Mary Birch, Director of Council & Community Services/Clerk
• Sandra Zwiers, Director of Financial Services/Treasurer
• Bruce Krauter, Chief, Essex Windsor EMS
• Greg Schlosser, Director Human Resources
• Lynda Monik, Administrator, Sun Parlor Home
• Renée Trombley, Manager Corporate Communications and Accessibility
• Jeanie Diamond Francis
• Katherine Hebert, Council & Community Services Administrative Assistant
• Jane Mustac, Manager, Transportation Planning

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1.

Closed Meeting

There was no Closed Meeting scheduled for May 16, 2018.

2.

Moment of Reflection

3.

Singing of ‘O Canada’

4.

Recording of Attendance

It was noted that Councillors MacDonald, Paterson, Bondy, Antaya and Bachetti were absent. All other members of Essex County Council were in attendance.  

5.

Disclosure of Pecuniary Interest

There were no conflicts of pecuniary interest declared.

6.

Adoption of Regular Meeting Minutes

May 2, 2018 Essex County Council Minutes

• Recommendation:
  112-2018
  Moved By Mr. McNamara
  Seconded By Mr. Fazio

  That the minutes of the May 2, 2018 Regular Meeting of Essex County Council be adopted as presented.

  Carried

7.

County Warden’s Welcome and Remarks

Warden Bain welcomed the members of County Council, Administration and the home viewing audience. He noted his participation in the following events:

• Made a presentation at the Leadership Windsor Essex workshop on the subject of the Role of the Mayor and Warden in municipal government. Ms. Birch also presented at the workshop along with leaders from ERCA and TWEPI.
• Attended, along with the Essex County Accessibility Advisory Committee, the Heroes Basketball Final game. The OPP Community Policing and Community Living Essex County organize this league.
• Attended the Windsor Heavy Construction Association banquet.
• Attended the Ontario Association of Police Services Boards Annual General Meeting where their focus was on legalized cannabis and implications for policing
• Attended the Leadership Windsor Essex Celebration of Life for Unclaimed individuals
• Attended the Economic Development Week media launch and activities surrounding the kick off in the region.
• Attended the Ontario Small Urban Municipalities (OSUM) conference and trade show where there was much discussion and presentations also surrounding the legalization of cannabis in Canada and the implications for municipalities.

8.

Delegations and Presentations

There were no delegations scheduled for May 16, 2016.

9.

Communications

9.1

Correspondence

• Recommendation:
  113-2018
  Moved By Mr. Meloche
  Seconded By Mr. DiCarlo

  That the correspondence listed on the regular agenda for May 16, 2018 be received and any noted action approved. 

  Carried

9.1.1

Association of Municipalities of Ontario (AMO)

View the online versions of the AMO Watchfile Newsletter, dated May 3, 2018 and May 10, 2018.

9.1.2

AMO

Received e-mail, dated April 30, 2018 referring to an AMO Policy Update - Canada-Ontario Bilateral Agreement Signed for the National Housing Strategy.

Mr. McNamara discussed the Canada Ontario Bilateral Agreement and National Housing Strategy as it relates to local opportunities for funding. He noted that there was a need for funds to get apportioned to local municipalities and the programs that they administer. He stated that there was currently limited funding for Community Housing in the County and further there are Community Housing facilities that need to be renovated to accommodate the needs of the community they serve.

9.1.3

AMO

Received e-mail, dated May 8, 2018 regarding an AMO Policy Update - Cannabis Legalization Briefing Materials Available.

Mr. McNamara advised that AMO had been instrumental in discussions with the Province to establish the ratio for sharing in the revenue from the sale of legalized cannabis. He advised that if the Province’s portion of revenue from the federal excise duty on recreational cannabis, for the first two years of legalization, exceeded $100 million, the Province would provide municipal governments with 50 per cent of the surplus.

 

• Recommendation:
  114-2018
  Moved By Mr. McNamara
  Seconded By Mr. Santos

  That a Committee be formed, consisting of lower tier CAOs and/or Treasurers, and meet with County Administration to discuss possible strategies and allocation methods to determine an appropriate and equitable distribution of the local share of the proposed cannabis tax funding, similar to what was undertaken for sharing of Federal Gas Tax;

  And further that a strategy and allocation method be brought to County Council for review and comment.

  Carried

9.1.4

AMO

Received e-mail, dated May 10, 2018 referring to an AMO Policy Update - Ministry of Community Safety and Correctional Services Introduces Important Policy Changes for Fire and Police - What You Need to Know.

9.1.5

Ministry of Transportation

Received correspondence, dated May 4, 2018 from Neil Zohorsky, P. Eng., Regional Director West Region responding to follow-up correspondence from Warden Bain to  the Honourable Kathryn McGarry, Minister of Transportation, regarding the discussions held at the OGRA Conference and the additional information provided by Essex County.

Mr. McDermott expressed concern over the delay in widening the Highway #3 corridor by the Provincial government.

Mr. Maisonville indicated that the next logical progression for a widening of Highway #3 would be property acquisitions. He indicated that if the Province determines the warrants do not demonstrate a need for widening the highway, it would be a difficult task to make a case beyond the information that had already been gathered and presented.  He indicated that the County's message focused on public safety and future growth of industry and development. He indicated that the County would continue to send a proactive message to the Province regarding current status and future opportunities that rely on this corridor.

Mr. McNamara suggested that the Highway #3 information package provided to the MTO be forwarded to all Provincial party leaders and the local representatives, seeking their position on Highway # 3 expansion if elected.

9.1.6

Great Lakes and St. Lawrence Cities Initiative (GLSLCI)

Received e-mail, dated May 2, 2018 regarding GLSLCI Newsletter:  Making Waves.

9.1.7

Windsor-Essex Compassion Care Community (WECCC)

Received e-mail, dated May 3, 2018 from Christie Nelson, Communications Consultant, WECCC regarding the WindsorEssex Community Foundation's 2018 Vital Signs Survey.

9.1.8

Ontario Senior Achievement Award

Received e-mail, dated May 8, 2018 from Minister Dipika Damerla regarding an invitation to submit a nomination for the Ontario Senior Achievement Award.

9.2

Resolutions

9.2.1

Town of Lakeshore

Received e-mail seeking support for their Council's resolution, dated April 27, 2018 regarding Renovation and/or Demolition of all Buildings Containing Hazardous Materials.

• Recommendation:
  115-2018
  Moved By Mr. Fazio
  Seconded By Mr. McDermott

  That Essex County Council support the resolution from the Town of Lakeshore.

  Carried

10.

Consent Agenda

• Recommendation:
  116-2018
  Moved By Mr. McNamara
  Seconded By Mr. McDermott

  That the recommendation in the Administrative Report listed as item 10.1, on the Consent Agenda for May 16, 2018, be approved and further that the information item listed as item 10.2 on the said Consent Agenda be received.

  Carried

10.1

Approval of Invoices - Legal Services

Report Number 2018-0516-ADM-R10-RM, dated May 16, 2018 from Robert Maisonville, Chief Administrative Officer.

10.2

Housing Advisory Committee (HAC)

Received e-mailed copy of the HAC meeting minutes, dated April 10, 2018.

11.

Reports and Questions

11.1

Essex County Accessibility Advisory Committee

Report of the Essex County Accessibility Advisory Committee minutes, dated April 12, 2018, Mr. Gord Queen, Vice-Chair.

• Recommendation:
  117-2018
  Moved By Mr. Queen
  Seconded By Mr. Santos

  That the Essex County Accessibility Advisory Committee Meeting Minutes, dated April 12, 2018 be approved.

  Carried

11.2

Essex-Windsor Solid Waste Authority (EWSWA)

Report of the Essex-Windsor Solid Waste Authority Regular Board Meeting Minutes, dated April 11, 2018, Mrs. MacDonald, Vice Chair. 

• Recommendation:
  118-2018
  Moved By Mr. McDermott
  Seconded By Mr. Meloche

  That the Essex-Windsor Solid Waste Authority Regular Board Meeting Minutes, dated April 11, 2018 be received.

  Carried

11.3

Closed Landfill 3 Dog Pound Agreement

Report, dated May 9, 2018 from Ilija Maodus, General Manager, Essex-Windsor Solid Waste Authority.

• Recommendation:
  119-2018
  Moved By Mr. Fazio
  Seconded By Mr. McNamara

  That the Warden and Clerk be authorized to enter into a 20 year lease agreement, with an annual rental fee of $1.00 per municipality per year, with the Towns of Essex, Lakeshore, LaSalle and Tecumseh for the use of a portion of the closed Landfill #3 property, in order for those municipalities to collaboratively operate a dog pound for their own purposes.

  Carried

11.4

Housing With Supports Per Diem Increase

Report Number 2018-0516-CCS-R005-MB, dated May 16, 2018 from Mary Birch, Director of Council and Community Services/Clerk.

Ms. Birch provided an overview of the report and recommendation. She noted that the CHPI funding increase is to mitigate the rising costs of running the programs.

• 120-2018
  Moved By Mr. Queen
  Seconded By Mr. DiPasquale

  That Essex County Council increase the per diem rate for Housing with Supports contracted service providers, in keeping with the increase approved by the City of Windsor by Resolution CR235/2018, such that the increase in cost does not exceed the CHPI funding allocation and the County’s budgeted contribution to the program.

  Carried

11.5

Essex Windsor EMS 2018 Q1 Experience Report

Report Number 2018-0516-EMS-R006-BK, dated May 16, 2018 from Bruce Krauter, Chief, Essex Windsor EMS.

Chief Krauter provided a summary of the report detail, outlining the impacts of operational procedure changes and technology on the data collected. He expressed an optimistic outlook for positive changes in offload delays through recent efforts made through collaborative planning with the Erie St Clair LHIN and community partners and programs.

Discussion took place with regard to offload delays, response availability codes and tiered services agreement.

• Recommendation:
  121-2018
  Moved By Mr. DiCarlo
  Seconded By Mr. Queen

  That Report Number 2018-0516-EMS-R006-BK, Essex Windsor EMS 2018 Quarter 1 Experience Report be received for information.

  Carried

11.6

Staffing Request - Financial Services, Compliance Supervisor

Report Number 2018-0516-ADM-R09-RM, dated May 16, 2018 from Robert Maisonville, Chief Administrative Officer.

Mr. Maisonville discussed the report and the staffing request that was reviewed by Council at the time of the 2018 Budget approval. He noted that this position was necessary to ensure compliance with recent changes to legislation and for consistency in the procurement process.  Further, he stated that there was the need for an audit and updated processes and policies internally.

• Recommendation:
  122-2018
  Moved By Mr. McNamara
  Seconded By Mr. DiPasquale

  That County Council  approve the creation a Compliance Supervisor position in the Financial Services Department to support corporate procurement and related risk mitigation activities and further, authorize the development of a recruitment strategy to fill the new position. 

  Carried

11.7

Tender Summary - 2018 - CWATS Paving Project (1)

Report Number 2018-0516-IS-R014-TRB, dated May 16, 2018 from Tom Bateman, Director of Infrastructure Services/County Engineer.

Ms. Mustac provided a summary of the report and recommendations.

• Recommendation:
  123-2018
  Moved By Mr. Santos
  Seconded By Mr. DiCarlo

  That the tender for the CWATS Active Transportation Pathway on County Road 20 be awarded to Pierascenzi Construction Ltd. for a total tender amount of $455,967.50 plus H.S.T.

  Carried

11.8

County Road 22 Capacity and Safety Improvement Program Phase 6A, Contract Awards

Report Number 2018-0516-IS-R05-TRB, dated May 16, 2018 from Tom Bateman, Director of Infrastructure Services/County Engineer.

Ms. Mustac discussed the construction project and the implications for road closures during the construction period. She further outlined the tender process and noted the recommendation.

 

• Recommendation:
  124-2018
  Moved By Mr. Fazio
  Seconded By Mr. Meloche

  That:

  1. By-law #25-2018 be adopted to authorize the Warden and Clerk to execute an agreement with Dillon Consulting Ltd. for the provision of Contract Administration / On Site Services for Phase 6A of the County Road 22 Capacity and Safety Improvement Program; and,
  2. The tender for the construction of Phase 6A of the County Road 22 Capacity and Safety Improvement Program be awarded as follows:

  Project No. 13107-590 County Road 22 – Phase 6A to Amico Infrastructures Inc. for a Total Tender Amount of $4,658,300.00 plus H.S.T.

  Carried

12.

Unfinished Business

13.

New Business

13.1

Notice of Motion from April 18, 2018

That County Administration be directed to prepare a letter to the Premier of Ontario, Kathleen Wynne and the Minister of Health and Long Term Care, Dr. Helena Jaczek, on behalf of County Council, reaffirming County Council’s support for the location selected for the new Regional Acute Care Hospital, and requesting the City of Windsor Council to also reaffirm their support for the selected location.

Mr. Queen expressed that there seemed to be a great amount of attention paid to those who were opposing the location of the new hospital, that it would be timely and appropriate to reiterate the County's position of support for the decision to proceed as planned with the new hospital at the vetted and approved location on County Road 42.  He felt a letter to all the Party Leaders, reaffirming the County of Essex' endorsement of the progress and location was crucial.

Mr. McNamara echoed the importance of the County expressing its support for the selected location and the project moving forward as planned. He noted it had taken a significant amount of time to get to Phase 2 of the new hospital, and any wavering in the support of the decisions made thus far could be very detrimental to the entire project,  and move this project to the end of the queue for provincial funding. He expressed that the County of Essex was allocating $100 million to this project and that it was a joint venture and that is was necessary to reaffirm the County's position regarding the location with the province, and whichever party forms government after the election.

• Recommendation:
  125-2018
  Moved By Mr. Queen
  Seconded By Mr. McNamara

  That County Administration be directed to prepare a letter to the Premier of Ontario, Kathleen Wynne and the Minister of Health and Long Term Care, Dr. Helena Jaczek, on behalf of County Council, reaffirming County Council’s support for the location selected for the new Regional Acute Care Hospital, and requesting the City of Windsor Council to also reaffirm their support for the selected location.

  Carried

13.2

Manning Road Construction Projects

CR19/Malden Rd

Mr. McNamara expressed concern over County Road 19 (Manning Rd) construction closures that would potentially divert traffic down Malden Rd., being a  residential and not an appropriate alternative. Mr. McNamara brought some information for the County Engineer to review to this regard.

CR19/CR22

Mr. McNamara indicated that the Town of Tecumseh is receiving calls regarding the congestion that seems to ensue at the intersection of CR19 and CR22. He advised that it was becoming a barrier to progress and economic development that the intersection was backed up at many times throughout the day.

Mr. Maisonville indicated that there have been issues with the traffic signal software and those issues were being addressed at that intersection and at CR22 and Lesperance Rd as well.  He advised that the Infrastructure Services Department was working with the vendor to get the software updated and resolve the issues that seem to be creating the problems at those intersections and that Administration understood the concerns expressed by residents and by the municipality.  He committed to improved communication on Infrastructure Services projects.

14.

Adoption of By-Laws

• Recommendation:
  126-2018
  Moved By Mr. Meloche
  Seconded By Mr. McDermott

  That By-laws 24-2018 through 26-2018, having been read a first, second and third time, be finally passed and enacted. 

  Carried

14.1

By-law Number 24-2018

A By-law to Enter into a Lease Agreement with the Towns of Essex, Lakeshore, LaSalle and Tecumseh for the Dog Pound Facility at Closed Landfill No. 3.

14.2

By-law Number 25-2018

A By-law to Authorize the Execution of a Professional Engineering Services Agreement between Dillon Consulting Ltd. and The Corporation of the County of Essex.

14.3

By-law Number 26-2018

A By-law to Confirm the Proceedings of the Council of The Corporation of the County of Essex. (2018-05-16)

15.

Notice of Motion

16.

Adjournment

• Recommendation:
  127-2018
  Moved By Mr. McNamara
  Seconded By Mr. Santos

  That the Essex County Council meeting for May 16, 2018 be adjourned at 7:50PM.

  Carried