Essex County Council Regular Meeting Agenda

Meeting #:

Date:

Wednesday, August 14, 2024

Time:

6:00 P.m. - 10:00 P.m.

Location:

Council Chambers, 2nd Floor

360 Fairview Avenue West

Essex, Ontario N8M 1Y6

https://video.isilive.ca/countyofessex/live.html

Accessible formats or communication supports are available upon request. Contact Clerk’s Office, [email protected], 519-776-6441 extension 1353

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1.

Closed Meeting

A Closed Meeting was held at 1:00 PM on July 22, 2024.

There is no Closed Meeting scheduled for August 14, 2024.

2.

Moment of Reflection

3.

Singing of ‘O Canada’

4.

Land Acknowledgement Statement

We acknowledge the land on which the County of Essex is located is the traditional territory of the Three Fires Confederacy of First Nations, comprised of the Ojibway, Odawa and Potawatomie Peoples. 

We specifically recognize Caldwell First Nation and other First Nations which have provided significant historical and contemporary contributions to this region. 

We also value the contributions of all Original Peoples of Turtle Island, who have been living and working on this land from time immemorial.

5.

Recording of Attendance

6.

County Warden’s Welcome and Remarks

7.

Disclosure of Pecuniary Interest

8.

Adoption of Regular Meeting Minutes

Minutes of the July 17, 2024 Essex County Council, Regular Meeting

• Recommendation:

  That the minutes of the July17, 2024 Regular Meeting of Essex County Council be adopted as presented. 

  (Vote by show of hands)

9.

Delegations and Presentations

10.

Communications

10.1

Correspondence

• Recommendation:

  That the correspondence listed on the Regular Agenda for August 14, 2024, be received and any noted action approved. 

  (Vote by show of hands)

10.1.1

Association of Municipalities of Ontario (AMO)

• AMO Watchfile Newsletter
• AMO Policy Updates
• AMO Calendar - Education Events 

10.1.2

Town of Cochrane

Resolution regarding O.Reg. 391/21 Blue Box for 'Ineligible' Sources 

10.1.3

Town of Bradford West Gwillimbury

Resolution regarding the request for creation of a province-wide long-service medal program for police and paramedics, modelled after the existing award for firefighters.

10.1.4

Call to Action to Meet the Deadline of an Accessible Ontario

Resolution RE Accessibility for Ontarians with Disabilities Act (AODA) and Deadline for an Accessible Ontario by 2025

• Prince Edward County
• City of Stratford

10.1.5

Township of Emo

July 5, 2024 Resolution RE Operational Budget Funding; and, 

July 8, 2024 Resolution RE Request to Province of Ontario for New Provincial-Municipal Fiscal Framework

10.1.6

Resolutions Requesting the Province to Support Family Physicians

Various resolutions requesting the Province to Support Family Physicians

• Association of Municipalities of Ontario (AMO) and Ontario Medical Association (OMA)
• City of Toronto
• Township of Lucan Biddulph
• Township of Limerick
• Municipality of Wawa

10.1.7

Cost of Ontario Provincial Police Force

Resolutions regarding the reabsorption of cost of Ontario Provincial Police Force by the Province

• Municipality of Tweed
• Municipality of Wawa

10.1.8

Western Ontario Wardens' Caucus

• July Newsletter

10.1.9

Asset Retirement Obligations

Asset Retirement Obligations

• Municipality of Wawa
• Township of Larder Lake
• Town of Cobalt

10.1.10

Tourism Windsor Essex Pelee Island (TWEPI)

W.E. Keep You Informed: New FedDev Grant Opportunities Open, OMCA Marketplace Coming To Windsor, Complimentary Content Marketing, Upcoming Fall Events & MORE!

10.2

Resolutions

10.2.1

Town of Amherstburg

July 17, 2024 Town of Amherstburg Resolution regarding Phragmites Control

• Recommendation:

  That Essex County Council [receive and file / receive and support / other action] the Town of Amherstburg resolution regarding phragmites control.

  (Vote by show of hands)

11.

Consent Agenda

• Recommendation:

  That the recommendation in the Administrative Report and minutes listed as items 11.1 through 11.4 on the Consent Agenda for August 14, 2024, be received and approved. (Vote Electronically)

11.1

Summary of Outstanding Reports

Report number 2024-0814-LCS-R24-KH, Summary of Outstanding Reports for August 14, 2024, from Katherine Hebert, Clerk 

11.2

Essex County Accessibility Advisory Committee (ECAAC)

Minutes of the June 6, 2024 Essex County Accessibility Advisory Committee Meeting

11.3

Essex Windsor Solid Waste Authority (EWSWA)

Minutes of May 7, 2024 Essex Windsor Solid Waste Authority Board Meeting and the Essex-Windsor Residential Waste Diversion Annual Report 2023

11.4

Essex County Library Board (ECL)

Minutes of the June 26, 2024 Essex County Library Board Meeting

12.

Reports and Questions

12.1

Proposed Reserve Management Policy

Report number 2024-0717-FIN-R16-MR, Proposed Reserve Management Policy, dated July 17, 2024, from Melissa Ryan, Director, Financial Services/Treasurer

• Recommendation:

  That Essex County Council approve report number 2024-0814-FIN-R16-MR, Proposed Reserve Management Policy for the County of Essex and the accompanying By-law to Adopt a Reserve Fund Policy; and,

  That Essex County Council approve the transfers of funds between the reserves and amalgamate reserves as indicated in Appendix B to coincide with the result in Appendix C.

  (Vote Electronically)

12.2

Destruction of Records Policy Review and Update

Report number 2024-0814-LCS-R25-KH, Destruction of Records Policy Review and Update, dated August 14, 2024, from Katherine Hebert, County Clerk

• Recommendation:

  That Essex County Council receive and approve report number 2024-0814-LCS-R25-KH, Records Destruction Policy Review and Update; and

  That amendments to the Records Destruction Policy 001-2005 be adopted as presented; and

  That the Records Destruction Policy 001-2005 be deemed an Administrative Policy, with the Authority to make amendments to the policy delegated to the Senior Leadership Team and CAO, under the County of Essex Policy and Procedures Governance Framework.

  (Vote Electronically)

12.3

Financial Projected Results of Operations for 2024

Report number 2024-0814*-FIN-R17-MR, Financial Projected Results of Operations for 2024. dated August 14, 2024, from Melissa Ryan, Director, Financial Services/Treasurer

• Recommendation:

  That Essex County Council receive report number 2024-0814-FIN-R17-MR, Financial Projected Results of Operations 2024 as information.

  (Vote Electronically)

13.

Unfinished Business

13.1

Resolution 196-2024 - Tecumseh School Safety Zones - Correction to July 17, 2024 Resolution

Verbal report from Katherine Hebert, County Clerk, Correction to resolution 196-2024 (McNamara/Meloche)

That Essex County Council receive report number 2024-0717-IPS-R16-JB, Tecumseh School Safety Zones as information and direct administration to amend Schedule I of County By-Law 51-2013.

The Traffic By-law is actually number 26-2002 and a correction to the resolution previously passed is needed. 51-2013 is an amending by-law that was erroneously cited in the report recommendation and subsequent resolution, however the intent of the resolution was to amend 26-2002.

• Recommendation:

  That Council Resolution 196-2024 from the July 17, 2024 Regular Meeting of Essex County Council, be corrected to reflect the proper by-law number of 26-2002 as the By-law to be amended, rather than by-law 51-2023 which was incorrectly cited, thereby permitting that by-law 2024-38 on the August 14, 2024 agenda be appropriately considered.

  (Vote Electronically)

13.2

Council and Committee Remuneration Policy Update 

Verbal report from Sandra Zwiers, Chief Administrative Officer, regarding 2024-018 Council and Committee Remuneration Policy, resulting from the July 17, 2024 County Council resolution 194-2024 in relation to Alternate Members of Council pay.

• Recommendation:

  That Essex County Council approve the amended 2024-018 Council and Committee Remuneration Policy, and that the approved policy be attached to previously approved By-law to Establish the Method for Calculating Remuneration for Members of County Council, Committees and Local Boards .

  (Vote Electronically)

14.

New Business

14.1

Public Reporting of Closed Meeting

14.2

Sandwich St. and Lowes Sideroad Improvements

Notice of Motion introduced by Deputy Mayor Chris Gibb, on July 17, 2024, as follows:

Whereas the intersection of Sandwich St and Lowes Side Road requires improvements to ensure pedestrian and cyclist safety;
Be It Resolved that Council support Mayor Prue and Deputy Mayor Gibb in their efforts to introduce a motion at County Council requesting improvements and changes to the County Road 20 as it approaches the Sandwich St and Lowes Side Road intersection in an effort to improve pedestrian and cyclist safety.

Given local observations and changes in property usage in the area, the Town of Amherstburg is requesting;

1. That Administration of the County of Essex complete a review of traffic and pedestrian conditions at and near the intersection of County Road 20 and Lowes Side Road; and,
2. That the County of Essex consider a reduction in the posted speed limit along County Road 20 from Lowes Side Road and southerly approximately 500 metres; and,
3. That the County of Essex consider installing signage indicating pedestrians crossing at the  County Rd 20 at Lowes Side Rd intersection; and,
4. That the Administration communicate with the Town of Amherstburg, Infrastructure Services department as part of the review.

• Recommendation:

  That Administration of the County of Essex complete a review of traffic and pedestrian conditions at and near the intersection of County Road 20 and Lowes Side Road; and,
  That the County of Essex consider a reduction in the posted speed limit along County Road 20 from Lowes Side Road and southerly approximately 500 metres; and,
  That the County of Essex consider installing signage indicating pedestrians crossing at the  County Rd 20 at Lowes Side Rd intersection; and,
  That the Administration communicate with the Town of Amherstburg, Infrastructure Services department as part of the review.

  (Vote Electronically)

15.

Adoption of By-Laws

• Recommendation:

  That By-laws 2024-37 through 2024-39, be given three readings, and having been read a first, second and third time, be finally passed and enacted. 

  (Vote Electronically)

15.1

By-law Number 2024-37

Being a By-law to adopt a Corporate Policy, Entitled “Reserve Management Policy”, for the Corporation of the County of Essex

15.2

By-law Number 2024-38

Being a By-law to Amend By-law Number 26-2002, Being a By-law to Regulate Traffic and Parking on Highways within the Essex County Roads System - Schedule I 

15.3

By-law Number 2024-39

Being a by-law to Confirm the Proceedings of the Council of the Corporation of the County of Essex for the Closed Meeting Held on July 22, 2024 and the Regular Meeting held August 14, 2024

16.

Notice of Motion

There are no notices of motion for August 14, 2024.

17.

Adjournment

• Recommendation:

  That the Essex County Council meeting for August 14, 2024 be adjourned at [TIME] PM.

  (Vote by show of hands)