Agenda - Essex County Council, Regular Meeting

Meeting #:
Date:
Time:
Regular Meeting 6:00PM - Closed Meeting Session 1 (3:00PM) - Closed Meeting Session 2 (5:15PM)
Location:
Council Chambers, 2nd Floor
360 Fairview Avenue West
Essex, Ontario N8M 1Y6
https://video.isilive.ca/countyofessex/live.html

Accessible formats or communication supports are available upon request. Contact Clerk’s Office, [email protected], 519-776-6441 extension 1353

1.
Closed Meeting

 

Two Closed Meetings will be held on March 5, 2025.


The first session at 3:00PM, and a second session at 5:15 PM.

  • Recommendation:

    That Essex County Council move into a Closed Meeting Pursuant to Section 239 (3.1) of the Municipal Act, 2001, as amended. Members of Council will receive training in relation to meeting procedures, under the Open Meeting Exceptions addressing education or training sessions for members of council or local boards as follows:   

    • A meeting of a council or local board or of a committee of either of them may be closed to the public if the following conditions are both satisfied:
      1. The meeting is held for the purpose of educating or training the members.
      2. At the meeting, no member discusses or otherwise deals with any matter in a way that materially advances the business or decision-making of the council, local board or committee. 
  • Recommendation:

    That Essex Council adjourn and rise from the Closed Meeting - Session 1, at [time]PM. 

  • Recommendation:

    That Essex County Council move into a Closed Meeting Pursuant to Section 239 (2) (b), (f) and (k) of the Municipal Act, 2001, as amended for the following reasons:

    Report number 2025-0305-LLS-R09-DMS, under Open Meetings Exception 239(2) (b) personal matters about an identifiable individual, including municipal or local board employees; (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose; (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.

  • Recommendation:

    That Essex Council adjourn, and rise from the Closed Meeting - Session 2, at [Time]PM.

2.
Moment of Reflection

 

3.
Singing of ‘O Canada’

 

4.
Land Acknowledgement Statement

 

We acknowledge the land on which the County of Essex is located is the traditional territory of the Three Fires Confederacy of First Nations, comprised of the Ojibway, Odawa and Potawatomie Peoples. 


We specifically recognize Caldwell First Nation and other First Nations which have provided significant historical and contemporary contributions to this region. 


We also value the contributions of all Original Peoples of Turtle Island, who have been living and working on this land from time immemorial.

5.
Recording of Attendance

 

6.
County Warden’s Welcome and Remarks

 

7.
Disclosure of Pecuniary Interest

 

8.
Adoption of Regular Meeting Minutes

This item has attachments. 
1.2025-02-19 ECC Regular Meeting Minutes_Final.pdf

Minutes of the February 19, 2025 Regular Meeting of Essex County Council. 

  • Recommendation:

    That the minutes of the February 19, 2025 Regular Meeting of Essex County Council be adopted as presented.

    (Vote by show of hands)

9.
Delegations and Presentations

 

9.1
Erie Shores Health Care

This item has attachments. 
1.Erie Shores HealthCare 2025 CoE Report_PPT.pdf

Kristin Kennedy, President and Chief Executive Officer and Kevin Black, Manager of Communications, Community Engagement and Public Affairs to make a presentation to County Council regarding Erie Shores Health Care.

10.
Communications

 

10.1
Correspondence

 
  • Recommendation:

    That the correspondence listed on the Regular Agenda for March 5, 2025 be received and any noted action approved. 

    (Vote Electronically)

10.2
Resolutions

 

There are no resolutions for consideration for March 5, 2025.

11.
Consent Agenda

 
  • Recommendation:

    That the recommendations in the Administrative Report listed as item 11.1, on the Consent Agenda for March 5, 2025, be received and approved and that the Minutes listed as 11.2 on said Consent Agenda be received. 

    (Vote Electronically)

11.1
Summary of Outstanding Reports for March 5, 2025

This item has attachments. 
1.2025-0305-LLS-R11-KH Summary of Outstanding Report for March 5, 2025.pdf

Report number 2025-0305-LLS-R11-KH, Summary of Outstanding Reports for March 5, 2025, from Katherine Hebert, County Clerk

11.2
Essex-Windsor Solid Waste Authority

This item has attachments. 
1.2 - January 7 2025 EWSWA Regular Board Meeting MINUTES SIGNED_UA.pdf

Minutes of the January 7, 2025 Essex-Windsor Solid Waste Authority, Regular Board Meeting

12.
Reports and Questions

 

12.1
Council-Staff Relations Policy 2019-001 - Compliance Review

This item has attachments. 
1.2025-0305-LLS-R08-KH Council-Staff Relations Policy 2019-001 - Compliance Review.pdf
2.Appendix A_2019-001_Council Staff Relations Policy (Current)_UA.pdf
3.Appendix B_2019-001 Council-Staff Relations Policy_20250305_Markup_UA.pdf
4.Appendix C_2019-001 Council-Staff Relations Policy_20250305_Clean_UA.pdf

Report number 2025-0305-LLS-R08-KH, Council-Staff Relations Policy 2019-001 - Compliance Review, dated March 5, 2025 from Katherine Hebert, County Clerk

  • Recommendation:

    That Essex County Council receive report number 2025-0305-LLS-R08-KH, Council/Staff Relations Policy 2019-001 Compliance Review, and Approve the draft revised and updated Policy attached as Appendix C.

    (Vote Electronically)

12.2
County Intensive Supportive Housing Program

This item has attachments. 
1.2025-0305-LLS-R10-DMS - County Intensive Supportive Housing Program.pdf
2.Appendix A_County ISHP Report 2025-0115-LLS-R05-DMS - As Amended.pdf
3.Appendix B_1999 ARBITRATOR DECISION_UA.pdf
4.Appendix C_County of Essex Homelessness Programs Table_UA.pdf

Report number 2025-0305-LLS-R10-DMS, County Intensive Supportive Housing Program, dated March 5, 2025 from David Sundin, Director, Legislative and Legal Services/County Solicitor

  • Recommendation:

    That Essex County Council receive Report Number 2025-0305-LLS-R10-DMS – County Intensive Supportive Housing Program as information.

    (Vote Electronically)

  • Recommendation:

    And One of the following options:

    OPTION 1

    That Essex County Council directs Administration to negotiate a Contract with the Preferred Proponent with respect to an Intensive Supportive Housing Program in the County, and report back to Council regarding same;

    OR

    OPTION 2

    That Essex County Council directs Administration to advise the Proponents that the Procurement Process is cancelled.

    (Vote Electronically)

     

13.
Unfinished Business

 

There are no matters of unfinished business for March 5, 2025

14.
New Business

 

14.1
Public Reporting of Closed Meeting

 

14.2
AMO Municipal Finance and Economic Development Task Force

This item has attachments. 
1.AMO Municipal Finance and Economic Development Task Force TOR 2025-01-15_UA.pdf
2.1994-013_Outside_Membership_on_Boards_and_Associations_UA.pdf

Invitation to Sandra Zwiers, Chief Administrative Officer, to participate in the AMO Municipal Finance and Economic Development Task Force 

15.
Adoption of By-Laws

 
  • Recommendation:

    That By-law 2025-09 be given three readings, and having been read a first, second and third time, be finally passed and enacted. 

    (Vote Electronically)

15.1
By-law Number 2025-09

This item has attachments. 
1.2025-09 Confirmatory By-law for March 5, 2025 Regular and Closed Meetings.pdf

Being a by-law to Confirm the Proceedings of the Council of the Corporation of the County of Essex for the Closed, Special Closed and Regular Meetings held March 5, 2025

16.
Notice of Motion

 

17.
Adjournment

 
  • Recommendation:

    That the Essex County Council meeting for March 5, 2025 be adjourned at [Time]PM.

    (Vote by show of hands)

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