Essex County Council Regular Meeting Agenda

Meeting #:

Date:

Wednesday, December 04, 2024

Time:

Closed Meeting: 4:00PM - Regular Meeting 6:00PM

Location:

Council Chambers, 2nd Floor

360 Fairview Avenue West

Essex, Ontario N8M 1Y6

https://video.isilive.ca/countyofessex/live.html

Accessible formats or communication supports are available upon request. Contact Clerk’s Office, [email protected], 519-776-6441 extension 1353

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1.

Closed Meeting

A Closed Meeting has been scheduled for 4:00PM

• Recommendation:

  That Council move into a closed meeting pursuant to Section 239 (2) (c), (d), (f) and (k) of the Municipal Act, 2001, as amended for the following reason:

  • c)  a proposed or pending acquisition or disposition of land by the municipality or local board;
  • d)  labour relations or employee negotiations;
  • f)   advice that is subject to solicitor-client privilege, including communications necessary for that purpose;
  • (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board. 2001, c. 25, s. 239 (2); 2017, c. 10, Sched. 1, s. 26.
• Recommendation:

  That Essex County Council adjourn, and rise from the December 4, 2024 Closed Meeting at [Time] PM

  (Vote by show of hands)

2.

Moment of Reflection

3.

Singing of ‘O Canada’

4.

Land Acknowledgement Statement

We acknowledge the land on which the County of Essex is located is the traditional territory of the Three Fires Confederacy of First Nations, comprised of the Ojibway, Odawa and Potawatomie Peoples. 

We specifically recognize Caldwell First Nation and other First Nations which have provided significant historical and contemporary contributions to this region. 

We also value the contributions of all Original Peoples of Turtle Island, who have been living and working on this land from time immemorial.

5.

Recording of Attendance

6.

County Warden’s Welcome and Remarks

7.

Disclosure of Pecuniary Interest

8.

Adoption of Regular Meeting Minutes

Minutes of the Regular Meeting of Essex County Council, dated November 20, 2024

• Recommendation:

  That the minutes of the November 20, 2024 Regular Meeting of Essex County Council be adopted as presented.

  (Vote by show of hands)

9.

Delegations and Presentations

• Recommendation:

  That Michelle Bishop, General Manager, and Steffan Brisebois, Manager, Finance and Administration, Essex-Windsor Solid Waste Authority, be permitted to make a presentation to County Council, regarding the 2025 EWSWA Budget.

  (Vote by show of hands)

9.1

Essex-Windsor Solid Waste Authority

Michelle Bishop, General Manager, and Steffan Brisebois, Manager, Finance and Administration, Essex-Windsor Solid Waste Authority, to provide a presentation to County Council regarding the Essex-Windsor Solid Waste Authority 2024 Budget

• Recommendation:

  That the Council of the County of Essex approve the 2025 Essex-Windsor Solid Waste Authority budget and 4.1% increase to the 2024 total municipal assessment of $15,009,970 based on a fixed cost allocation calculated on population and a Total Waste Management Fee of $43.00 per tonne fee for refuse delivered for disposal. The overall 2025 assessment to the City of Windsor and the County of Essex municipalities will be $15,519,170.

  That the Council of the County of Essex approve the 2025 Essex-Windsor Solid Waste Authority Green Bin Program budget representing a total cost of $3,743,400, with the costs to be assessed to the City of Windsor and the County of Essex. 

  (Vote Electronically)

9.2

Essex County Accessibility Advisory Committee (ECAAC)

Members of the Essex County Accessibility Advisory Committee (ECAAC) to provide Council with an overview of the Committee's efforts throughout 2024.

(See also Consent Agenda item 11.3 Accessibility Initiatives Annual Compliance Review)

• Recommendation:

  That the Essex County Accessibility Advisory Committee members, be permitted to make a presentation to Council. 

  (Vote by show of hands)

10.

Communications

10.1

Correspondence

• Recommendation:

  That the correspondence listed on the Regular Agenda for December 4, 2024, be received and any noted action approved.

  (Vote by show of hands) 

10.1.1

Great Lakes St. Lawrence Cities Initiative (GLSLCI)

Making Waves Newsletter

10.1.2

Tourism Windsor Essex Pelee Island (TWEPI)

W.E. Keep You Informed: Holiday Social Time, We're Hiring, FREE Marketing Opportunities + MORE!

10.1.3

Fair Share of Provincial and Federal Government Financial Support

• Township of Essa

10.1.4

Amend the Ontario Building Code to include Affordable Housing

• Township of Papineau-Cameron
• Municipality of Wawa

10.1.5

Promptly Resume Property Assessment Cycle

• Municipality of Callander
• Town of Grimsby
• Municipality of Wawa

10.1.6

Amending the Municipal Elections Act

• Township of North Glengarry
• Town of Tecumseh

10.1.7

OPP Annual Billing Statement Increase

• Township of Clearview

10.1.8

Excess Soil Regulation Amendments

• Township of Puslinch

10.1.9

City of Toronto

Resolution regarding amendments to Part XII of the Highway Traffic Act contained in Bill 212.

10.1.10

Redistribution of Land Transfer Tax and GST

• Township of Wawa

10.2

Resolutions

There are no resolutions for consideration for December 4, 2024

11.

Consent Agenda

• Recommendation:

  That the recommendations in the Administrative Reports listed as items 11.1 through 11.4 on the Consent Agenda for December 4, 2024, be received and approved.

  (Vote Electronically)

11.1

Summary of Outstanding Reports for December 4, 2024

Report number 2024-1204-LCS-R38-KH, Summary of Outstanding Reports for December 4, 2024 

11.2

Advancement of Truth and Reconciliation Program

Report number 2024-1204-LCS-R41-DM Advancement of Truth and Reconciliation Program, dated December 4, 2024 from Don McArthur, Manager, Communication and Organizational Development

11.3

Accessibility Initiatives Annual Compliance Review

Report number 2024-1204-LCS-R40-KH, Accessibility Initiatives Annual Compliance Review, dated December 4, 2024 from Katherine Hebert, County Clerk

11.4

Essex County Administration Building: Access Control, Safety and Security

Report number 2024-1204-CAO-R12-SZ, Essex County Administration Building: Access Control, Safety and Security, dated December 4, 2024, from Sandra Zwiers, Chief Administrative Officer

12.

Reports and Questions

12.1

Delegation Policy – Review and Update

Report number 2024-1204-LCS-R43-KH, Delegation Policy – Review and Update, dated December 4, 2024, from Katherine Hebert, County Clerk  

• Recommendation:

  That Essex County Council receive report 2024-1204-LCS-R43-KH, Delegation Policy – Review and Update as information and that proposed changes to 1995-004 Delegations at County Council Policy be approved as presented in the Updated Policy attached as Appendix B.

  (Vote Electronically)

12.2

Accountability and Transparency Policy Review and New Closed Meeting Policy

Report number 2024-1204-LCS-R39-KH, Accountability and Transparency Policy Review and New Closed Meeting Policy, dated December 4, 2024 from Katherine Hebert, County Clerk

• Recommendation:

  That Essex County Council receive report number 2024-1204-LCS-R39-KH, Accountability and Transparency Policy Review and Update and New Closed Meeting Policy;

  That amendments to the Accountability and Transparency Policy be adopted as presented; and

  That the Closed Meeting Policy be approved and that the associated by-law be adopted.

  (Vote Electronically)

12.3

Funding of Conferences Held Locally Policy – Review and Update

Report number 2024-1204-LCS-R42-KH, Funding of Conferences Held Locally Policy – Review and Update, dated December 4, 2024 from Katherine Hebert, County Clerk    

• Recommendation:

  That Essex County receive report number 2024-1204-LCS-R42-KH, Funding of Conferences Held Locally Policy – Review and Update and that amendments to the Funding of Conferences Held Locally Policy be adopted as presented; and,

  That the request for funding for an exhibitor booth and promotional materials for the Conference of the Association of Municipal Managers, Clerks and Treasurers of Ontario (AMCTO), which is to be held locally in June of 2025, be approved.

  (Vote Electronically)

12.4

Next Generation 911 and Contracting for PSAP Services

Report Number 2024-1204-LCS-R44-DMS Next Generation 911 and Contracting for PSAP Services, dated December 4, 2024, from David Sundin, Director, Legislative and Legal Services/County Solicitor

• Recommendation:

  That County Council receive Report Number 2024-1204-LCS-R44-DMS, Next Generation 911 and Contracting for PSAP Services as information; and

  That the Warden and the Clerk be authorized to execute an Agreement with the OPP substantially in the form appended to this Report, and further that By-law 2024-55 be approved at the appropriate time confirming same.

  (Vote Electronically)

12.5

2025 Asset Management Plan (AMP) Proposed Level of Service Discussion

Report number 2024-1204-FIN-R24-HM 2025 Asset Management Plan (AMP) Proposed Level of Service Discussion, dated December 4, 2024 from Heidi McLeod, Manager, Accounting - Administration/Deputy Treasurer

• Recommendation:

  That Essex County Council approve report number 2024-1204-FIN-HM, 2025 Asset Management Plan (AMP) Proposed Levels of Service Discussion as information and direct Administration to align Proposed Levels of Service with current levels identified in the Discussion section for each department.

  (Vote Electronically)

13.

Unfinished Business

There are no items of Unfinished Business for December 4, 2024

14.

New Business

14.1

Public Reporting of Closed Meeting

15.

Adoption of By-Laws

• Recommendation:

  That By-laws 2024-54 through 2024-58, having been read a first, second and third time, be finally passed and enacted. 

  (Vote Electronically)

15.1

By-law Number 2024-54

Being a by-law to adopt 2024-17 Closed Meeting Policy for the Corporation of the County of Essex

15.2

By-law Number 2024-55

Being a By-law to Authorize the Execution of an Agreement for the Provision of Primary Public Safety Answering Point (PSAP) Services Between the Corporation of the County of Essex and His Majesty the King in Right of Ontario, as represented by the Minister of the Solicitor General on behalf of the Ontario Provincial Police (OPP)

15.3

By-law Number 2024-56

Being a by-law to appoint a Deputy Clerk for the Corporation of the County of Essex, being Crystal Sylvestre

15.4

By-law Number 2024-57

A By-law to Authorize the Borrowing of Money to Meet Current Expenditures of The Council of the Corporation of the County of Essex for 2025

15.5

By-law Number 2024-58

Being a by-law to confirm the proceedings of the Regular and Closed Meetings of Essex County Council, for December 4, 2024

16.

Notice of Motion

There were no Notices of Motion for December 4, 2024 brought forward. 

17.

Adjournment

• Recommendation:

  That the Essex County Council meeting for December 4, 2024 be adjourned at [Time] PM.

  (Vote by show of hands)