Essex County Council Regular Meeting Agenda

Meeting #:

Date:

Wednesday, October 02, 2024

Time:

6:00 P.m. - 10:00 P.m.

Location:

Council Chambers, 2nd Floor

360 Fairview Avenue West

Essex, Ontario N8M 1Y6

https://video.isilive.ca/countyofessex/live.html

Accessible formats or communication supports are available upon request. Contact Clerk’s Office, [email protected], 519-776-6441 extension 1353

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1.

Closed Meeting

There is no Closed Meeting scheduled for October 2, 2024

2.

Moment of Reflection

3.

Singing of ‘O Canada’

4.

Land Acknowledgement Statement

We acknowledge the land on which the County of Essex is located is the traditional territory of the Three Fires Confederacy of First Nations, comprised of the Ojibway, Odawa and Potawatomie Peoples. 

We specifically recognize Caldwell First Nation and other First Nations which have provided significant historical and contemporary contributions to this region. 

We also value the contributions of all Original Peoples of Turtle Island, who have been living and working on this land from time immemorial.

5.

Recording of Attendance

6.

County Warden’s Welcome and Remarks

7.

Disclosure of Pecuniary Interest

8.

Adoption of Regular Meeting Minutes

Minutes of the September 18, 2024 Regular Meeting of Essex County Council.

• Recommendation:

  That the minutes of the September 18, 2024 Regular Meeting of Essex County Council be adopted as presented.

  (Vote by show of hands)

9.

Delegations and Presentations

There are no delegations for October 2, 2024

10.

Communications

10.1

Correspondence

• Recommendation:

  That the correspondence listed on the Regular Agenda for October 2, 2024, be received and any noted action approved. 

  (Vote by show of hands)

10.1.1

Association of Municipalities of Ontario (AMO)

• AMO Watchfile Newsletter
• AMO Policy Updates
• AMO Calendar
• AMO Education Events - Healthy Democracy Forum 

10.1.2

Windsor-Essex County Health Unit

Letter dated September 16, 2024 RE Windsor-Essex Food Strategy (Presented as information)

10.2

Resolutions

There are no resolutions for consideration for October 2, 2024.

11.

Consent Agenda

• Recommendation:

  That the recommendations in the Administrative Reports listed as item 11.1 and 11.2 on the Consent Agenda for October 2, 2024, be received and approved.

  (Vote Electronically)

11.1

Summary of Outstanding Reports

Report number 2024-0918-LCS-R29-KH, Summary of Outstanding Reports for October 2, 2024, from Katherine Hebert, Clerk  

11.2

Electricity and Natural Gas Update - Commodity Price Hedging Strategy

Report number 2024-1002-FIN-R20-MR, Electricity and Natural Gas Update - Commodity Price Hedging Strategy, dated October 2, 2024, from Melissa Ryan, Director, Financial Services/Treasurer

12.

Reports and Questions

12.1

Road Safety Management Program

Report number 2024-1002-IPS-R22-JB, Road Safety Management Program, dated October 2, 2024, from Jerry Behl, Manager, Transportation Planning and Development

• Recommendation:

  That Essex County Council receive report 2024-1002-IPS-R22-JB Road Safety Management Program for information.

  (Vote Electronically)

12.2

Bridge and Culvert Asset Management Software Purchase Agreement

Report number 2024-1002-IPS-R23-AB, Bridge and Culvert Asset Management Software Purchase Agreement, dated October 2, 2024, from Allan Botham, Director, Infrastructure and Planning Services

• Recommendation:

  That Essex County Council approve report number 2024-1002-IPS-R23-AB, Bridge and Culvert Asset Management Software Purchase Agreement; and,

  That the Warden and Clerk be authorized to execute an agreement for the purchase of OSIM Inspection Software (InspectX) and the allocation of funds to cover the full cost of the proposed 5 year + 5 year contract, totaling approximately $521,675 CAD.

  (Vote Electronically)

12.3

Approval of 2025 Conferences and Policy Review

Report number 2024-1002-LCS-R31-KH, Approval of the 2025 Conferences and Review of the Travel, Conferences Policy, dated October 2, 2024 from Katherine Hebert, County Clerk

• Recommendation:

  That Essex County Council:

  1. Receive and approve Report Number 2024-1002-LCS-R31-KH, Proposed 2025 Approved Conferences List, and Review of the Travel, Meetings, and Conferences – Council, Committees, Agencies and Boards Policy; and,
  2. Approve the proposed amendments to Policy Number 2022-003 attached hereto as Appendix A; and,
  3. Approve the conferences identified and attached as Appendix B to this Report, in accordance with Policy Number 2022-003, as amended.

  (Vote Electronically)

13.

Unfinished Business

There are no matters of unfinished business to be considered for October 2, 2024.

14.

New Business

There is no New Business submitted for consideration for October 2, 2024.

15.

Adoption of By-Laws

• Recommendation:

  That By-laws 2024-43 through 2024-44, be given three readings, and having been read a first, second and third time, be finally passed and enacted. 

  (Vote Electronically)

15.1

By-law Number 2024-43

Being a by-law to Authorize the Execution of an Agreement Between the Corporation of the County of Essex and Bridge Intelligence LLC DBA Asset Intel.

15.2

By-law Number 2024-44

Being a by-law to confirm the proceedings of the Council of the Corporation of the County of Essex for the Regular and Closed Meetings held October 2, 2024 

16.

Notice of Motion

There are no Notices of Motion for consideration for October 2, 2024.

17.

Adjournment

• Recommendation:

  That the Essex County Council meeting for October 2, 2024 be adjourned at [Time] PM.

  (Vote by show of hands)